BIDDING SUPERVISOR

Job Opportunity: Bidding Supervisor (Government Procurement Specialist)

Location: Parañaque, Metro Manila

Employment Type: Full-time

Department: Sales / Bidding & Procurement / Business Development

About the Role

We are seeking an organized, detail-oriented, and experienced Bidding Supervisor to manage and execute end-to-end government bidding operations. The ideal candidate will have extensive hands-on experience in public bidding, specifically navigating the Department of Education (DepEd) procurement pipeline, PhilGEPS portal, and compliance with Republic Act 9184 (Government Procurement Reform Act).

Key Responsibilities

• Bidding Document Preparation & Compliance:
• Monitor, analyze, and track government bidding opportunities, with a primary focus on DepEd national, regional, and division office postings.
• Prepare, consolidate, and review all eligibility, technical, and financial documents required in bid submissions (Eligibility Documents, Technical Component, Financial Component).
• Ensure 100% strict compliance with the terms of reference (TOR), bidding specifications, and submission deadlines.
• PhilGEPS & Portal Management:
• Manage and maintain company registrations, certificates, and updates on the PhilGEPS (Platinum Membership) platform.
• Download Bidding Documents, track Bid Bulletins, and monitor Supplemental/Bid Bulletins issued by Bids and Awards Committees (BAC).
• Coordination & Submission:
• Attend Pre-Bid Conferences, Bid Openings, and site inspections representing the company before BAC Secretariats and DepEd procurement officers.
• Clarify ambiguous bid requirements by drafting requests for clarification or queries to the relevant BAC.
• Coordinate with internal cross-functional teams (Finance, Accounting, Logistics, Operations) to secure required clearances, audited financial statements (AFS), NFCC calculations, and supplier quotations.
• Post-Qualification & Contract Execution:
• Facilitate and support the Post-Qualification process, ensuring rapid submission of post-qualification requirements.
• Assist in securing Performance Bonds, Warranty Securities, and execution of Contracts/Notices to Proceed (NTP) upon award.
• Maintain a centralized repository of past bid submissions, win/loss reports, and compliance documents for audit and future reference.

Qualifications & Requirements

• Educational Background: Bachelor’s Degree in Business Administration, Legal Management, Commerce, Public Administration, Accountancy, or any related field.
• Work Experience:
• Minimum of 2–3 years of solid experience in Philippine government public bidding under R.A. 9184.
• Preferred: Direct experience handling Department of Education (DepEd) bidding projects (Central Office, Regional Offices, or Schools Division Offices).
• Technical Proficiency:
• Proficient in using PhilGEPS 1.5 / Modernized PhilGEPS.
• Strong knowledge of government procurement eligibility documents (Sec. 23.1 / 24.1 of R.A. 9184 IRR), NFCC computation, Single Largest Completed Contract (SLCC) requirements, and Bid Securities.
• Skills:
• Exceptional attention to detail and zero-tolerance for document discrepancies.
• Strong project management and time-management skills to meet strict submission deadlines.
• Excellent written and verbal communication skills in English and Filipino.
• Competent in MS Office Suite (Excel, Word, PowerPoint) and Adobe Acrobat/PDF manipulation tools.

Interested applicant may send his/her updated resume to [email protected] for immediate interview scheduling.

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person