Bilingual Adm. Coordinator

Bilingual Adm. Coordinator

About the Role

MornstAir is growing in Phoenix, and we need an organized, proactive Bilingual Administrative Coordinator to keep daily operations running smoothly. You’ll be a central point of coordination across fleet, facilities, housing, vendors, and office administration, working with multiple departments and supporting our Mandarin- and English-speaking employees.

This role is a good fit if you like variety, stay steady in a fast-paced environment, and enjoy solving practical problems.

Responsibilities:

• Fleet: Manage the company vehicle program, including maintenance, registrations, insurance, driver records, safety compliance, and incident coordination.
• Housing: Coordinate company-provided employee housing, including leases, move-ins and move-outs, inspections, insurance, and landlord and vendor relationships.
• Relocation support: Help employees relocating to the U.S. settle in by guiding them through everyday onboarding tasks (Social Security number, banking, driver’s license) and providing general administrative support.
• Facilities: Coordinate maintenance, repairs, utilities, inspections, and vendor services for our office, warehouse, and jobsite locations.
• Equipment: Track company-owned equipment, including maintenance schedules, repairs, warranties, and inventory.
• Accounting support: Process vendor invoices, maintain receipt documentation, assist with general ledger reconciliation, and prepare project-related invoices.
• Office administration: Handle business cards, mail, supplies, key management, phone systems, and petty cash.
• Events: Plan company events, team-building activities, meetings, and catering.
• Process improvement: Develop and maintain policies, workflows, and documentation that improve efficiency and compliance, and support cross-functional initiatives.
• Errands and transportation: Run business errands and provide transportation support as needed, including occasional airport pickups.
• Perform other duties as assigned.

Requirements

• 2+ years of experience in administrative coordination, office operations, facilities, or a related field
• Fluency in Mandarin and English (written and spoken), to support Mandarin-speaking employees and coordinate with colleagues and vendors
• Valid driver’s license, acceptable driving record, and willingness to drive for business purposes
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Preferred

• Bachelor’s degree, or an equivalent combination of education and experience
• Experience with workflow or project management tools

Equal Opportunity

MornstAir is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations are available for applicants with disabilities.

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person