Bilingual Administrative Assistant

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

Pay: $23

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management

Hiring Support

• Assist with onboarding processes including background checks and hiring documentation

• Submit new hire paperwork (KPA’s) and schedule required training classes

Onboarding & Employee Experience

• Support and facilitate new hire orientation (systems, timekeeping, training, and policies)

• Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements

Employee Support & HR Administration

• Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)

• Support employees with IT, PPE, and general workplace needs

• Assist with HR processes including direct deposit forms, and other documentation

• Help oversee HR-related activities across shift teams

Payroll & Timekeeping Coordination

• Support payroll-related activities, including issue escalation and time tracking support

• Maintain accurate PTO records and approve/disapprove time-off requests

• Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)

Administrative Operations & Compliance

• Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)

• Support compliance tracking for KPIs and internal programs

• Organize and maintain department files and documentation

Inventory, Supplies & Systems Support

• Order and maintain office supplies, uniforms, and inventory.

• Manage requests for equipment.

Team & Culture Support

• Coordinate employee engagement items such as milestone recognitions and team events

• Provide general administrative support to leadership and respond to management requests

• Bilingual: English & Spanish

• High school diploma or GED required

• Administrative or office support experience

• Experience using Excel

• Strong customer service, communication, and teamwork skills

• Excellent attention to detail with strong organizational and time management abilities

• Experience with inventory tracking, documentation, and reporting

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.