Bilingual Administrative Assistant

BILINGUAL ADMINISTRATIVE ASSISTANT

Position: FLAP is seeking to hire a full-time Bilingual Administrative Assistant (BA) to support FLAP’s administrative and fundraising work. The BA will help accomplish the organization’s mission and goals by working closely with FLAP’s Programs Department, other FLAP team members and the Bilingual Chief Executive Officer.

Compensation and Benefits Package

ü The annual salary is $50,000 to $60,000 depending on skills and relevant experience.

ü Eligible employees can enroll in Income-Based Repayment (IBR) programs for federal loans, which are income-based and may offer loan forgiveness in as little as 10 years http://askheatherjarvis.com/

ü 401(k) plan.

ü 100% coverage of health insurance premiums (including prescription drugs) and 99% coverage for dental and vision insurance, with a minimal 1% employee contribution for dental and vision coverage.

ü Coverage for general liability, malpractice (including management liability, employment practices liability, and lawyers’ professional liability), Social Security, unemployment compensation, and workers' compensation.

ü Paid Time Off (PTO): 13 paid holidays, 2 floating holidays, 10 paid sick days, and 10 paid vacation days that grow with their tenure. Support options including paid funeral leave for immediate and near family members, wage-difference coverage for jury duty and witness subpoenas, unpaid military leave, and other special leave accommodations.

ü Mileage reimbursement for job-related travel at the standard IRS rate, alongside reimbursement for travel meal expenses.

ü Equipment and tools necessary for the role are fully provided.

Employment Status: Full-Time, Exempt.

Reports to: Bilingual Chief Executive Officer

Location: In person, 77 W. Washington Street #1100, Chicago, IL 60602

Physical Demands: The BA will frequently operate standard office technology, communicate across digital platforms and phone systems, and transport or arrange equipment weighing up to 20 lbs. Must be able to read, inspect, and process written materials and digital displays to complete duties accurately.

Background: FLAP is a 501(c)(3) non-profit organization at an exciting point in itsgrowth**,**committed to improving working conditions and opportunities, free of charge, for low-wage workers and their households in the cannery, farming, greenhouse, landscaping, meat, nursery, packinghouse, poultry, restaurants, and snow plowing industries.

FLAP programsand areas of focus are*:*

-Access to technology

-Access to financial assistance

-Advocacy and Community Engagement

-Community Navigator

-Community Outreach and Education

-Securing Dual Citizenship

-Economic Mobility and Empowerment

-Healthcare Access

-Human Labor and Sex trafficking prevention

-Leadership and Professional Development

-Legal Services and Community Legal Education

FLAP does not receive funding from the Federal Legal Services Corporation. Instead, its financial support generally arises from attorney fees, cy-près awards, corporations, direct individual donor contributions, endowments, fundraising activities, including appeal letters, fundraiser events both in person and online, government contracts, grants from family and community foundations, in-kind contributions, referrals fees, stocks market donations.

For additional information please visit:

Website: https://www.flapillinois.org/

Newsletter Signup: http://eepurl.com/gJwhRn

Direct Impact Updates of FLAP’s Bilingual Chief Executive Officer Alexandra Sossa’s work**:** Facebook | LinkedIn

Social Media:

Bilingual Facebook page: https://www.facebook.com/farmworkerlandscaper.advocacyproject

Spanish Facebook profile, for workers: https://www.facebook.com/landscaper.flap/
Twitter: https://twitter.com/FLAPIllinois

Instagram: https://www.instagram.com/flapillinois/

YouTube: https://www.youtube.com/channel/UCJAzURFw-j8tXJAy6PbEnBg

LinkedIn: https://www.linkedin.com/company/farmworker-and-landscaper-advocacy-project

Thriller: https://triller.co/@flapillinois

Responsibilities:

· Monitor, review, and follow up daily on the organization’s emails and messages.

· Perform data entry into FLAP’s finances and case management systems.

· Direct individuals to external partners following the designated "Where to Send Referrals" guidelines.

· Provide accurate oral interpretation and written translation between English and Spanish as required.

· Represent the organization at community events, meetings, and other public engagements.

· Assist in researching, drafting, and reviewing grant proposals and reports to ensure accuracy and completeness.

· Support with preparing thank-you letters, newsletters, and other donor communications.

· Maintain and update records in the donor database, and keep digital and physical fundraising files organized.

· Conduct research on potential donors, including individuals, foundations, and corporations.

· Schedule and prepare materials for meetings with donors, partners, and other stakeholders.

· Assist in building and maintaining relationships with foundations, donors, and other potential funding partners.

· Help plan, logistically execute, and staff fundraising initiatives, events, and marketing campaigns (including direct mail, email, and social media efforts).

· Gather and analyze fundraising data to track outcomes, identify trends, and generate regular reports for leadership and external stakeholders.

· Handle general clerical tasks, including photocopying, document preparation, web link creation, and office research.

· Enter, update, and manage data across platforms including Excel, HubSpot, Dropbox, QuickBooks, Salesforce, and others, including compiling data for grant reports.

· Compile, upload, and submit regular daily, weekly, and monthly operational reports.

· Assist in recruiting, onboarding, training, and managing staff, interns, externs, fellows, and event volunteers.

· Provide general administrative support to program staff as needed, particularly for tasks requiring bilingual communication.

· Submit regular operational reports directly to the immediate supervisor and/or Chief Executive Officer.

· Execute additional administrative and program tasks as assigned to advance the organization's mission.

Qualifications: Candidates for this position must be fully bilingual in English and Spanish, possessing exceptional computer skills alongside strong organizational, time-management, and multitasking abilities. The ideal candidate is an extremely responsible, self-motivated, and detail-oriented individual with proven problem-solving and decision-making capabilities, paired with the enthusiasm and flexibility needed to succeed in a dynamic environment. They should be comfortable working independently and collaboratively with diverse staff and external partners, maintaining momentum, documenting facts meticulously, and handling sensitive information with strict confidentiality. Additionally, candidates must have the cultural competence to engage effectively with individuals from diverse economic, educational, and social backgrounds. Prior experience in an administrative, office management, or grant support role, particularly within a non-profit setting, is desirable, though not strictly required.

Application: To be considered for the position, please send the following, via e-mail, to [email protected] in attention to Alexandra Sossa, FLAP Bilingual Chief Executive Officer. Write: “BA” in the subject line of the e-mail:

(1) resume;

(2) two writing samples (one in Spanish and one in English, there is not particular requirements for it);

(3) two references and;

(4) cover letter indicating: (a) your available start date, (b) your minimum acceptable salary based on your skills and experience, (c) whether you plan to hold a second job and, if so, how you will manage your schedule to meet your responsibilities at FLAP, (d) at least three dates with a time frame when you will be available for a brief 15 minutes initial screening phone call.

FLAP will not accept incomplete applications. Position will remain open until filled, but FLAP seeks to fill this position ASAP. It is okay to e-mail for clarification questions at [email protected]

FLAP enforces workers’ rights, is an Equal Opportunity Employer and has an affirmative policy to maintain the work place free of sexual harassment and intimidation!

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person