Bilingual Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bilingual Administrative Assistant to join our team! In this energetic role, you will be the vital link that keeps our office running smoothly, providing exceptional support in both English and another language. Your proactive approach and excellent organizational skills will ensure seamless office operations, outstanding customer service, and effective communication with clients, vendors, and team members. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact in a fast-paced environment.

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Handle multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Perform data entry tasks with precision, maintaining accurate records and filing systems
• Utilize Microsoft Office Suite to prepare documents, reports, and correspondence efficiently
• Oversee office management tasks such as supply ordering, calendar scheduling, and appointment coordination
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Assist with client communication, providing excellent customer support and ensuring confidentiality of sensitive information

Skills

• Bilingual proficiency in English and another language (fluency required)
• Strong computer literacy with proficiency in Microsoft Office applications and QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively
• Demonstrated clerical experience including data entry, filing, proofreading, and document management
• Exceptional customer service skills with professional phone communication and support experience
• Knowledge of office management procedures and administrative best practices
• Ability to handle confidential information discreetly while maintaining accuracy in record keeping
• Strong time management skills to meet deadlines in a busy environment
• Personal assistant experience or office experience is highly desirable for success in this role

Pay: $19.00 - $20.00 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Paid time off
• Referral program

Work Location: In person