Bilingual Administrative Assistant

At a glance

Location

Orlando, FL 32837

Type / schedule

Full-time · Monday to Friday, day shift

Reports to

Senior Manager

About TFR

Total Furniture Restoration (TFR) is an Orlando-based company specializing in furniture restoration, refinishing, upholstery, and millwork, both in our shop and on-site at our clients' locations. We are a growing, bilingual team that takes pride in craftsmanship, safety, and doing things right the first time.

Position summary

The Administrative Assistant keeps the office running: communications, files, project costs, and basic accounting support. This role is the first point of contact for calls and emails in English and Spanish and makes sure information flows cleanly between Sales, the office, and Production.

What you will do

Answer phone calls, emails, and other internal and external communications in English and Spanish.

Organize and maintain physical and digital files and administrative records.

Organize project costs and enter them into QuickBooks.

Review project purchases and flag anything that looks out of line with the budget.

Support basic accounting processes: invoicing, payments, and expense tracking.

Assist in preparing reports and presentations for management.

Maintain updated databases and records in the company's internal system.

Collaborate with other departments on administrative and support tasks.

Qualifications

Fluent in English and Spanish (spoken and written).

High school diploma required; technical or associate degree in Business Administration, Accounting, or a related field preferred.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email.

Strong organizational skills and attention to detail.

Proactive attitude and willingness to learn.

Experience

1 to 3 years of administrative or office experience.

QuickBooks experience strongly preferred (places you at the top of the range).

Experience in a manufacturing, construction, or service company is a plus.

Key competencies

Responsibility and punctuality

Confidentiality

Teamwork

Adaptability

Organization and planning

Expected hours: 40.0 per week

Work Location: In person