Bilingual Administrative Assistant

Position : Office Services Associate

Location : 7070 Mississauga Road Mississauga ON L5N 5M8 – Onsite

Duration : 12 months

Shift : 8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)

We are looking for an organized and service-oriented Office Services Associate to support daily office operations in a full-time, on-site role.

• Provide reception support, greet visitors, manage sign-ins, issue badges, and coordinate transportation and couriers.
• Receive, sort, and distribute incoming mail and process domestic and international shipments.
• Prepare shipping documentation, verify shipment details, and resolve courier and customs-related issues.
• Manage courier invoices, vendor relationships, purchase orders, and equipment maintenance.
• Coordinate IT hardware distribution and new-hire shipments, including inventory and welcome kits.
• Monitor and replenish office supplies across mailroom, printing, and receiving departments.
• Operate printing equipment and manage black-and-white and colour printing requests.
• Coordinate external print projects, quality checks, equipment servicing, and recycling activities.
• Maintain operational records, monthly reports, and standard operating procedures (SOPs).
• Ensure compliance with safety procedures, including Transportation of Dangerous Goods (TDG) requirements.