Bilingual Team Assistant

Our client, an esteemed Private Equity firm is looking for a bright and proactive Bilingual Team Assistant to help manage their Barcelona Office.

Responsibilities will include (not limited to):

• Acting as the first point of contact for the firm
• Managing the switchboard and directing calls appropriately
• Greeting clients and visitors and ensuring they are looked after whilst at the office
• Scheduling meetings and reserving meeting rooms
• Managing office supplies (stationary, copier, etc.) and liaising with providers
• Receiving and shipping letters and courier packages
• Assisting with back-office tasks as required (expense reports, database and adding contacts to the database)
• Taking care of CRM system and expense reports
• Ad hoc secretarial tasks and providing support to the Office Manager

Candidates must have a bilingual level of English and Spanish (Catalan a plus), a relevant University degree/Secretarial studies, experience in a customer facing role and a professional level of Microsoft Office.

The ideal candidate will be comfortable multitasking and always willing to help. They will be well presented as they will act as the first point of contact for the firm.

Location - Barcelona, Diagonal

Salary - Circa €25,000 + Benefits

Timetable - 8.30-17.30 (can also be 8.00-17.00)

Contract - Temporary, until the summer of 2027

Incorporation – Immediate

100% Office based

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

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Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.