Billing Administrator

Company Description SmartChain is building the future of industrial commerce by unifying field operations, commercial agreements, and financial settlement into a single trusted workflow. Upstream oil and gas operators use SmartChain to automate and verify critical commercial processes such as fuel management, field tickets, crew bonuses, chemicals, and invoice reconciliation, reducing manual work and disputes. The company’s vision is a world where every industrial transaction verifies itself, with operational data and financial systems connected in real time. By transforming disconnected workflows into verified commercial truth, SmartChain helps operators improve financial accuracy, reduce friction, and focus more on future operations than on reconciling past transactions. Team members join a growing organization that is modernizing how industrial businesses manage and trust their financial and operational data.

Role Description The Billing Administrator is a full-time, hybrid role based in Greater Houston, with flexibility for some work from home. This role is responsible for managing end-to-end billing processes, including generating, reviewing, and issuing invoices for SmartChain’s customers, ensuring accuracy and timeliness. Day-to-day tasks include reconciling billing data between operational and financial systems, resolving billing discrepancies, and maintaining up-to-date records in billing platforms. The Billing Administrator will collaborate closely with finance, operations, and customer success teams to support accurate revenue recognition, address client inquiries, and enhance billing workflows. This role also contributes to continuous improvement by identifying process gaps, recommending system improvements, and helping standardize best practices for industrial billing operations.

Qualifications

• Candidates should possess strong Billing Process and Invoicing skills, with experience managing end-to-end billing cycles in a business environment.
• Candidates should possess familiarity with Billing Systems and related financial tools, including using software platforms to manage and track customer accounts.
• Candidates should possess solid Analytical Skills and the ability to interpret data, identify discrepancies, and perform reconciliations with attention to detail.
• Candidates should possess a foundational understanding of Finance, including basic accounting concepts, revenue recognition, and financial documentation.
• Relevant skills and qualifications include proficiency in Excel or similar tools, strong written and verbal communication, and the ability to collaborate with cross-functional teams.
• Additional beneficial qualifications include prior experience in SaaS, industrial, or energy sectors; familiarity with ERP or CRM systems; and a track record of improving billing or financial workflows.
• An associate or bachelor’s degree in Finance, Accounting, Business, or a related field, or equivalent practical experience, is preferred.