Billing and Administrative Assistant

We are looking for a Billing and Administrative Assistant with exceptional organizational skills to support one of our US-based client. This position will be responsible for managing our billing processes with accuracy and efficiency, while also providing comprehensive administrative support to ensure the smooth functioning of our client's office.

The ideal candidate will be proactive, possess excellent communication in English and problem-solving skills, and be proficient in managing both financial and administrative tasks in an integrated manner.

Responsibilities and Duties

• Generate and send out invoices to clients accurately and in a timely manner.
• Track and record payments received, ensuring proper allocation within relevant systems.
• Manage accounts receivable, follow up on outstanding invoices, and resolve billing discrepancies efficiently.
• Prepare regular billing reports and summaries.
• Maintain organized and up-to-date billing records and general administrative documentation.
• Provide general administrative and clerical support, including mailing related to both billing and general office needs.
• Schedule and coordinate meetings and appointments.
• Assist with data entry and record keeping for both financial and administrative information.
• Assist with other integrated administrative and billing tasks as needed to support the team.

Qualifications / Skills

• Excellent English comprehension – written and verbal
• 1 + years of billing and accounts receivable
• Knowledgeable about preparing invoices, processing payments and pursing past-due balances
• Strong communication, including writing, speaking and active listening, attention to detail, accuracy and efficiency
• Great customer service skills, including interpersonal conversation
• Good problem-solving and critical thinking skills
• Must be reliable, trustworthy, ethical, open minded, responsible
• Must have a good attitude and be willing to work in a fast-paced environment

We offer:

• Attractive salary commensurate with experience
• Opportunity to work within a US Business Culture
• Employment stability
• Law Benefits (El Salvador)
• 40-hour shift per week
• Weekends OFF