Billing and Collections Associate

This position will be under a PROJECT-BASED ARRANGEMENT for 1 YEAR.

The Billing and Collection Associate is responsible for ensuring the accurate preparation of invoices, timely billing to clients, and effective collection of receivables. The role helps sustain healthy cash flow and maintain client trust through systematic follow-ups and clear account reconciliation.

At Cabletech, the job holder contributes to operational continuity by overseeing revenue collection processes, coordinating with clients, and supporting the Finance Department in achieving monthly collection targets and reducing outstanding accounts in fulfilling the following KRA:

• Billing Preparation and Accuracy
• Issuance of Official Receipt or Collection documents
• Accounts Receivable Management
• Collections and Follow-Up
• Reporting and Compliance

DUTIES AND RESPONSIBILITIES

1: Billing Preparation and Accuracy

• Ensures timely and accurate issuance of invoices to clients
• Prepares and generates invoices, billing statements, and supporting documents
• Reviews contracts, sales orders, and service reports to ensure billing accuracy
• Coordinates with sales and operations teams for billing clarifications and verification

2: Issuance of Official Receipts or Collection documents

• Receive payment confirmation and validate/identify proof of payment
• Check accuracy of payment details and match against client’s outstanding balance
• Issue official receipt once correctness of payment is verified
• Log payments to accounts receivable record

3: Accounts Receivable Management

• Monitors and updates accounts receivable records to ensure accurate tracking and reporting
• Records collections and updates the accounts receivable ledger
• Maintains aging reports and monitors overdue accounts
• Reconciles customer accounts and resolves discrepancies promptly

4: Collections and Follow-Up

• Ensures consistent collection efforts to minimize outstanding balances
• Follows up with clients on unpaid invoices through email, phone, and official correspondence
• Coordinates with clients on payment arrangements and issues reminders as needed
• Escalates delinquent accounts for management review or legal action when necessary

5: Reporting and Compliance

• Prepare monthly reports and summary for BIR compliance and submission
• Provides regular reports on billing and collection activities for management use
• Submits collection updates and aging reports to the Finance Head
• Assists in month-end reconciliation of billed and collected accounts
• Ensures compliance with internal control policies and external regulatory standards

6. Others

Performs other related tasks as may be assigned by immediate superior from time to time

QUALIFICATION GUIDES

• College degree major in Accounting, Finance, Business Administration, or related field
• 1–2 years of experience in billing, collections, or accounts receivable roles