Billing & Estimation Engineer

We are looking for a detail-oriented Billing & Estimation Engineer to handle construction billing, quantity surveying, cost estimation, BOQ preparation, rate analysis, and project cost control. The candidate will be responsible for verifying site measurements, preparing contractor and client bills, supporting tender submissions, and maintaining accurate cost and billing records.

Key Responsibilities

1. Billing & Invoice Preparation

• Prepare contractor and subcontractor bills based on site measurements, executed quantities, and BOQ.
• Prepare client invoices, including Running Account (RA) bills, interim bills, and final bills.
• Verify billing calculations and ensure accuracy of supporting documents.
• Coordinate with accounts and finance teams for payment processing.

2. Quantity Surveying & Measurement Verification

• Conduct quantity take-offs from architectural and structural drawings.
• Verify site measurements in coordination with site engineers and quantity surveyors.
• Check executed quantities against approved drawings, BOQ, and contract specifications.
• Prepare and maintain measurement sheets and Measurement Books (MB).

3. Bill Certification & Approval

• Assist in the verification and certification of contractor and subcontractor bills.
• Ensure bills comply with approved drawings, specifications, and contractual terms.
• Coordinate with clients, consultants, and project teams to resolve billing discrepancies and obtain approvals.

4. Cost Estimation & BOQ Preparation

• Prepare detailed construction cost estimates based on drawings and specifications.
• Prepare, review, and validate Bills of Quantities (BOQs).
• Calculate material, labour, equipment, and subcontractor costs.
• Identify discrepancies in drawings and specifications and seek necessary clarifications.
• Develop cost estimates and budgets for tender submissions.

5. Rate Analysis & Tendering

• Prepare rate analysis for construction activities based on material, labour, equipment, and market rates.
• Obtain and compare quotations from vendors and subcontractors.
• Assist in preparing technical and commercial tender documents.
• Support competitive bid pricing and maintain historical cost and rate databases.

6. Variation & Extra Work Management

• Prepare bills and cost estimates for additional items, variations, and extra works.
• Conduct rate analysis and support cost justification for variation claims.
• Maintain records of scope changes and their financial impact.
• Coordinate with project teams for approval of additional work items.

7. Cost Control & Budget Monitoring

• Monitor project costs based on executed quantities, estimates, and billing data.
• Compare actual costs against budgeted costs and identify variances.
• Assist in cost planning, budgeting, and contingency assessment.
• Provide cost-related inputs to project managers for effective financial control.

8. Documentation & Reporting

• Maintain billing records, invoices, measurement sheets, BOQs, estimates, and supporting documents.
• Prepare billing status reports, cost comparison statements, and payment tracking reports.
• Track submitted, approved, certified, and outstanding bills.
• Maintain organized records for project reviews, financial reporting, and audits.

9. Coordination & Communication

• Coordinate with site engineers, project managers, consultants, procurement, and tendering teams.
• Communicate with contractors and subcontractors to clarify billing and quantity discrepancies.
• Liaise with vendors for quotations and rate verification.
• Support management in cost-related decisions and project financial reviews.

Required Qualifications & Skills

• Diploma / B.E. / B.Tech in Civil Engineering.
• Experience in construction billing, estimation, quantity surveying, or site execution is preferred.
• Strong knowledge of BOQ preparation, quantity take-off, construction drawings, and measurement techniques.
• Understanding of RA bills, contractor billing, rate analysis, and variation claims.
• Proficiency in MS Excel; familiarity with ERP systems and basic AutoCAD drawing interpretation.
• Strong numerical, analytical, and problem-solving skills.
• High attention to detail and accuracy in calculations and documentation.
• Good communication, coordination, and time-management skills.
• Ability to manage multiple projects, billing cycles, and deadlines.

Preferred Experience

Experience in residential, commercial, industrial, or infrastructure construction projects, with exposure to both project billing and pre-contract estimation.

Job Objective: To ensure accurate construction billing, reliable cost estimation, effective quantity verification, and proper project cost control throughout the project lifecycle.