Billing & Food Service Operations Assistant

Overview

We are seeking a dynamic and detail-oriented Billing & Food Service Operations Assistant to join our team. This vital role combines financial accuracy with exceptional customer service to ensure seamless billing processes and efficient food service operations. As a key member of our organization, you will handle a variety of accounting functions, manage client accounts, and support daily operational tasks with enthusiasm and precision. Your contribution will directly impact the smooth delivery of services and the satisfaction of our clients.

Responsibilities

• Manage accounts receivable and accounts payable processes using financial software such as QuickBooks, Sage, and PeopleSoft to ensure timely billing and payments.
• Perform data entry and account reconciliation tasks with high accuracy, utilizing Excel spreadsheets, formulas, and analysis skills to monitor financial transactions.
• Generate detailed journal entries, analyze account activity, and prepare reports in compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) standards.
• Oversee collections account management by following up on overdue invoices, communicating effectively with clients via phone or email, and resolving billing discrepancies promptly.
• Utilize billing software and other financial systems to process invoices, track payments, and maintain organized records for audit readiness.
• Support the accounts receivable management process through meticulous account analysis, data entry, and account reconciliation efforts.
• Provide excellent customer service by addressing client inquiries professionally, maintaining strong communication channels, and ensuring a positive experience throughout the billing cycle.

Experience

• Proven experience in accounting or finance roles with a strong understanding of accounting concepts such as debits & credits, journal entries, double entry bookkeeping, and technical accounting procedures.
• Hands-on experience working with financial software including QuickBooks, Sage, PeopleSoft or similar systems is highly preferred.
• Demonstrated ability to analyze Excel data using formulas, pivot tables, and spreadsheets for detailed account analysis and reporting.
• Familiarity with public accounting practices or working within an environment that adheres to GAAP standards is advantageous.
• Strong skills in data entry, account reconciliation, accounts receivable management, and collections account oversight are essential.
• Excellent organizational skills combined with attention to detail for handling multiple tasks such as invoice processing, client communication, and financial analysis.
• Effective phone etiquette and interpersonal skills to communicate clearly with clients and internal teams while maintaining professionalism at all times.

This role offers an exciting opportunity to develop your expertise in financial operations while contributing to a vibrant team dedicated to excellence in service delivery. We value proactive individuals who thrive in fast-paced environments and are eager to grow their career in accounting and finance!

Pay: $25.00 - $30.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• 403(b)
• AD&D insurance
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person