Billing & Planning Engineer

Role & responsibilities

1. Planning & Scheduling

• Prepare and maintain the project baseline schedule in coordination with the Project Manager.
• Prepare detailed work programs, activity schedules, and look-ahead plans.
• Monitor actual progress against planned progress and identify delays/slippages.
• Prepare daily, weekly, and monthly progress reports.
• Track critical activities and highlight potential delays to the Project Manager.
• Prepare recovery plans for delayed activities in coordination with the site team.
• Coordinate with construction, procurement, QA/QC, safety, and subcontractor teams for timely execution.
• Monitor manpower, material, machinery, and resource requirements against the project schedule.

2. Billing & Quantity Surveying

• Prepare and submit RA Bills as per contract conditions and agreed billing procedures.
• Take site measurements and verify quantities executed with the site team.
• Prepare BOQ reconciliation for quantities executed, balance quantities, and variations.
• Coordinate with the client/consultant for joint measurements and bill certification.
• Track submitted, certified, and paid bill amounts.
• Prepare subcontractor bills and verify quantities and supporting documents.
• Monitor deductions such as retention, advance recovery, taxes, and other contractual deductions.
• Maintain comprehensive records of measurements, abstracts, MBs, invoices, and payment certificates.

3. Variation & Extra Item Management

• Identify extra items, deviations, and variations during project execution.
• Prepare rate analysis and supporting documents for extra/variation items.
• Obtain necessary approvals before execution wherever contractually required.
• Maintain a Variation/Extra Item Register with status of submission, approval, execution, and billing.
• Ensure approved variations are incorporated into subsequent RA Bills.
• Coordinate with the Project Manager and commercial team for preparation of contractual claims.