Billing and Project Support Specialist

The Billing and Project Support Specialist is responsible for ensuring accurate and timely client invoicing, maintaining proper documentation, and supporting project management operations. This role requires strong attention to detail, cross-departmental coordination, and adherence to company policies and client agreements.

Key Responsibilities:

• Prepare and consolidate all required information for client invoice generation.
• Perform monthly reconciliation of billable items, including:
  • Employee salaries, monetary benefits, and employer government contributions
  • Billable employee benefits
  • Reimbursable costs such as procurement of items and services
• Review client contracts regularly to ensure accurate and timely billing.
• Coordinate with key stakeholders to gather complete and accurate invoice data each cycle.
• Collaborate with the assigned Project Manager of the account and Finance Team to resolve billing discrepancies and address client inquiries.
• Maintain compliance with internal controls, policies, and regulatory requirements throughout the invoicing process.
• Develop, update, and maintain Standard Operating Procedures (SOPs) related to invoicing to ensure consistency across departments.
• Keep organized, up-to-date records and documentation related to client invoicing
• Provide operational support to the Project Management Department, including:
  • Equipment inventory management
  • Preparation of decks and presentations
  • General administrative assistance

Qualifications:

• Graduate of any 4-year course
• Experience in billing and or AR is preferred but not required
• Strong organization skills and attention to detail
• Good written and oral communication skills
• Proficiency in Microsoft Office, especially MS Excel
• Ability to work independently while managing multiple deadlines
• Willing to work in US business hours and report on site in Makati
• Can transition to hybrid once fully independent

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All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.

Genfinity as an Equal Opportunity Employer, believes in each person’s potential, and we’ll help you achieve yours.

All information will be kept confidential according to EEO guidelines.

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We value your privacy. By submitting your information through this form, you are applying for a position at Genfinity Philippines, Inc. and voluntarily providing personal information, including your name, contact details, and resume.

This information will be collected and processed solely for recruitment purposes, including evaluating your qualifications, assessing your skills, verifying your background, and contacting you about your application. As part of the recruitment process, identity verification may be conducted at a later stage i.e. post-offer stage, which may require the collection and review of valid identification documents. Your personal data will be processed in accordance with the Data Privacy Act of 2012.

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By submitting this form, I acknowledge that I have read and understood the above Privacy Notice and hereby give my free, informed, and voluntary consent to the collection and processing of my personal information by Genfinity Philippines, Inc. for recruitment purposes.