Billing and Purchasing Coordinator

Billing & Purchasing Coordinator

Position Type: Full-Time, Remote

Company: Kitchen Design & Cabinetry Firm – Based in New York

Overview We are a growing kitchen design and cabinetry company seeking a reliable, organized, and proactive Billing & Purchasing Coordinator to join our remote team. This role is central to ensuring smooth billing, purchasing, and order management processes, while maintaining strong communication with clients, vendors, and contractors.

Key Responsibilities

• Prepare and send invoices, quotes, and payment requests
• Track deposits, balances, and outstanding payments; follow up as needed
• Place and monitor cabinet, hardware, and material orders
• Communicate with manufacturers, vendors, clients, and contractors
• Follow up on deliveries, backorders, damages, and order issues
• Maintain accurate records across multiple projects
• Handle emails, phone calls, and general administrative tasks

Optional Plus (Not Required):

• Manage social media accounts and create basic content
• Update website content and respond to customer reviews
• Create simple digital marketing materials using Canva

Qualifications Required

• Highly organized and detail-oriented with excellent follow-up skills
• Strong English communication skills (written and verbal)
• Comfortable handling billing and payment conversations
• Experience in purchasing and order management preferred
• Proactive, responsible, and able to work independently
• Reliable internet connection and professional home-office setup
• Availability to consistently work during New York business hours (EST)

Preferred

• Prior experience in billing, purchasing, or administrative coordination
• Familiarity with cabinetry, construction, or design industry workflows
• Basic knowledge of digital tools (Canva, website updates, social media management)