Billing Assistant

Job Overview

We are seeking a detail-oriented and proactive Billing Assistant to join our finance team. In this vital role, you will manage the billing processes, ensure accurate data entry, and maintain seamless communication with clients and internal departments. Your expertise in accounting software, financial concepts, and customer service will drive efficiency and accuracy in our billing operations. This position offers an exciting opportunity to develop your skills within a dynamic organization committed to excellence and growth.

Duties

• Process and verify invoices using billing software, ensuring compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) standards.
• Manage accounts receivable by generating invoices, tracking payments, and performing account reconciliations with systems like QuickBooks, Sage, PeopleSoft, and other financial software.
• Conduct data entry with precision, utilizing Excel formulas and spreadsheets for analysis and reporting purposes.
• Perform account analysis to identify discrepancies, resolve billing issues, and facilitate collections account management.
• Assist with accounts payable tasks, including processing vendor invoices and maintaining accurate records of debits & credits.
• Communicate effectively with clients regarding billing inquiries via phone or email, ensuring excellent customer service and professional etiquette.
• Support month-end closing activities through journal entries, double-entry bookkeeping, and technical accounting procedures.

Experience

• Proven experience in accounting or finance roles with a focus on billing, accounts receivable, or collections management.
• Familiarity with financial software such as QuickBooks, Sage, PeopleSoft, or similar systems is essential.
• Strong understanding of GAAP principles and SOX compliance requirements.
• Demonstrated proficiency in Excel data analysis, formulas, spreadsheets, and account reconciliation techniques.
• Excellent organizational skills with the ability to perform 10 key typing accurately under tight deadlines.
• Effective communication skills for client interaction and collaboration within teams.
• Prior experience in public accounting or corporate accounting environments is highly desirable.

Join us as a Billing Assistant to contribute your expertise in financial systems while advancing your career in a vibrant organization dedicated to operational excellence!

About Us

At Magdalena , we strive to provide the highest quality specialty coffee and houseplants. We believe in sourcing our products from our family farm and other ethical suppliers who practice sustainable farming and harvesting methods, showcasing the best from latin america pal mundo.

Pay: $24.00 - $28.00 per hour

Work Location: In person