Billing Assistant

Job Summary

We are looking for an organized, detail-oriented, and reliable Billing Assistant to support our billing, invoicing, documentation, reporting, and payment-related activities. The ideal candidate has basic knowledge of accounting principles, is comfortable working with numbers and reports, and can manage multiple tasks with minimal supervision.

Key Responsibilities

Billing and Invoicing

• Generate security service billing invoices and account statements.
• Review the completeness and accuracy of Daily Time Record (DTR) summaries and supporting documents submitted by detachment units.
• Perform billing computations and analysis.
• Prepare notarized affidavits/certifications for selected accounts as required billing attachments.
• Ensure timely sending and delivery of billing invoices to clients.
• Coordinate with provincial accounts and arrange billing documents through courier when necessary.
• Coordinate with other departments to resolve billing-related concerns and discrepancies.
• Respond to and resolve client questions and concerns related to billing.

Posting and Recording

• Ensure the completeness, reliability, and accuracy of billing computation details recorded in the ECS.
• Maintain and update client information and records.
• Prepare and submit regular and accurate reports, including:
• Unprepared Billing Report
• Sales Summary Report
• Billing vs. Payroll Report
• New and Terminated Accounts Report
• List of Accounts with Updated Number of Guards

Documentation and Record Keeping

• Organize, maintain, and properly file endorsements, billing documents, and other related records.
• Perform weekly backups of database records.
• Regularly update records and files for proper monitoring and reporting.
• Ensure billing documents and records are complete, accurate, and properly maintained.

Bank Transactions

• Deposit check payments and cash collections to designated banks/agencies/companies.
• Update and maintain company passbooks and related transaction records.

Job Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Preferably with work experience as a Billing Assistant, Billing Specialist, Accounting Assistant, or similar role
• Knowledgeable in Microsoft Office, particularly Excel
• Basic understanding of accounting principles and billing processes
• Comfortable working with numbers, computations, and reports
• Strong attention to detail and accuracy
• Organized and able to maintain proper records and documentation
• Can work with minimal supervision
• Able to multitask and prioritize work effectively
• Willing to handle deadlines and time-sensitive billing requirements
• Self-motivated, reliable, and able to work independently
• Good communication and coordination skills

Pay: Php19,630.00 - Php25,000.00 per month

Work Location: In person