Billing Assistant

About the role

Support to the Finance and Accounting Department with preparation of invoices, billing processes, and project progress billing submissions.

Key responsibilities

• Preparation of invoices in the financial system including billings and documentation
• Ensure correct and clearly arranged billing of provided services
• Carry out the billing process and send out invoices correctly
• Participate in close cooperation between different departments involved in the billing process, including meetings to review billing planning
• Provide feedback to all inquiries through email and WeChat
• Assist with day-to-day incoming and outgoing transactions related to the accounting department
• Perform banking transactions such as depositing cash and checks
• Prepare Progress Billing submission of all projects including print work accomplishment, documented photos, notarized affidavit and billing statement
• Monitor original shipping documents received from logistics and maintain summary of billings for all projects using excel file
• Monitor, follow up and update Pending Billings submitted to NGCP and perform other related duties as assigned

Qualifications

• Must possess at least Bachelor's Degree or Post Graduate Diploma in Business and Office administration or equivalent of.
• Able to work with high volumes of documents in a fast paced environment.
• Must be detailed-oriented, highly organized, and able to work independently.
• Proficient in office software especially in Excel data processing and Word document editing, and other software needed for the task execution
• Possess high level of attentiveness and data sensitivity, as well as business writing skills
• Good command in written and spoke English
• Healthy, no major illnesses and diseases
• Willing to work in Ortigas Center, Pasig City from 9:00 AM - 6:00 PM, Monday to Saturday. Willing to work during holidays and weekend if the office requests