Billing Assistant

Company: HS International Pte Ltd Location: 48 Toh Guan Road East, #09-116 Enterprise Hub, Singapore 608586 Job Type: Full-time, Permanent Schedule: Monday – Friday (8:30 AM – 5:30 PM) | Alternate Saturday half-day (8:30 AM – 12:30 PM)

About Us

HS International Pte Ltd is an established freight forwarding and logistics service provider based in Singapore. We specialize in end-to-end supply chain solutions, connecting businesses globally through efficient air, ocean, and land transport services. We are looking for a meticulous and dependable Billing Assistant to join our team at Enterprise Hub.

Job Overview

As a Billing Assistant, you will play a key role in supporting our finance and logistics operations. You will be responsible for processing accurate invoices, reconciling billing data, and ensuring seamless communication with clients and vendors.

Key Responsibilities

Issue daily freight, freight forwarding, and warehouse billing invoices accurately and promptly.

Verify shipping documents, job sheets, and vendor costs against client quotations before generating invoices.

Reconcile billing discrepancies by liaising with operational teams, vendors, and customers.

Maintain organized physical and digital filing systems for all billing and tax documentation.

Assist the finance department with month-end closing tasks and age debt reporting.

Respond professionally to internal and client inquiries regarding billing status and statement of accounts (SOA).

Perform general administrative and clerical duties as assigned.

Requirements

Education & Experience: GCE 'O' Level / 'N' Level / NITEC / Higher NITEC or Diploma in Accounting, Finance, Business Administration, or related fields.

Relevant Experience: Prior experience in billing, invoicing, or general accounting is preferred. Candidates with experience in the freight forwarding or logistics industry will have an added advantage.

Skills:

Proficient in MS Office (especially Excel for data entry and basic formulas).

Familiarity with accounting software (e.g., MYOB, QuickBooks, or proprietary logistics billing systems) is a plus.

Strong numerical accuracy and high attention to detail.

Communication: Good written and verbal communication skills in English to liaise with clients and internal teams.

Work Ethic: Reliable, organized, and able to work independently in a fast-paced environment.

Benefits & Perks

Competitive base salary package.

Annual leave and medical benefits.

On-the-job training provided for logistics billing systems.

Stable and collaborative work environment.

Work Location & Hours

Location: 48 Toh Guan Road East, #09-116 Enterprise Hub, Singapore 608586 (Accessible via bus from Jurong East / Clementi MRT stations)

Working Hours:

Monday to Friday: 8:30 AM – 5:30 PM

Alternate Saturdays: 8:30 AM – 12:30 PM

How to Apply

If you meet the qualifications and are looking to build your career in the logistics industry, please click "Apply Now" with your updated resume detailing your work experience, current and expected salary, and availability date.

HS International Pte Ltd is an equal opportunity employer. We evaluate qualified applicants without regard to age, gender, race, religion, nationality, disability, or family status.

Pay: $2,400.00 - $3,200.00 per month

Benefits:

• Additional leave
• Health insurance
• Vision insurance

Work Location: In person