Billing Clerk

Job Overview

Liaise with Terminal Office staff on all administrative matters and oversee the billing and invoicing of principal and customers as well as payment for our casual workers and suppliers.

Duties and Responsibilities

• Support the Terminal staff in administrative matters
• Ensure timely and accurate processing of all invoices by their respective due dates / Principle’s requirements to prevent any additional payments incurred due from late payments
• Accountable for the reconciliation of Discharged Cargo billings and Loading Shipping Orders against the actual manifest for each vessel
• Co-ordinate the collection of all required information for the preparation of the billing
• Check the accuracy of terminal employees’ claims for overtime, and leave before submitting them for payroll processing
• Actively track the invoices (purchasing and billing) related to Terminal operations
• Support documentation team in ensuring accuracy and proper documentation for submission when required
• Other tasks or duties as assigned

Required Skills and Competencies

• Billing & Invoice Management: Processes invoices accurately and on schedule
• Cargo Billing Reconciliation: Match discharged cargo billings and loading shipping orders against vessel manifests
• Strong Communication & Interpersonal Skills
• Strong attention to detail and accuracy
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
• Strong Sense of accountability & ownership of work

Requirements

• Minimum GCE “O” level qualifications

• Minimum 1 year of administrative experience