Billing Clerk

Overview

We are seeking a detail-oriented and proactive Billing Clerk to join our dynamic administrative team. In this vital role, you will manage the billing process, ensuring accurate and timely invoicing for our clients. Your expertise in office management, data entry, and customer support will help streamline financial operations and enhance client satisfaction. This position offers an exciting opportunity to contribute to a well-organized, efficient office environment while developing your professional skills.

Duties

• Prepare, review, and send invoices using accounting software such as QuickBooks, ensuring accuracy and completeness
• Manage incoming payments and update billing records promptly to reflect transactions
• Maintain organized filing systems for billing documents, contracts, and related correspondence
• Handle multi-line phone systems to assist clients with billing inquiries and provide exceptional customer service
• Support office management tasks including calendar management, appointment scheduling, and document proofreading
• Collaborate with team members to resolve billing discrepancies and follow up on overdue accounts
• Utilize Microsoft Office tools, especially spreadsheets and Word processing software, to generate reports and maintain records

Skills

• Proficiency in QuickBooks accounting software and Microsoft Office productivity tools (Word, Excel)
• Strong data entry skills with high accuracy and attention to detail
• Excellent organizational skills for managing multiple tasks efficiently
• Effective phone communication skills with professional phone etiquette
• Bilingual abilities are a plus to assist diverse client needs
• Previous office or clerical experience, including front desk responsibilities and administrative support
• Knowledge of filing systems, calendar management, and time management techniques
• Technical proficiency in computer literacy, including familiarity with spreadsheets and document proofreading
• Exceptional customer service skills with a focus on client communication and support
• Ability to handle confidential information discreetly while maintaining productivity standards

Pay: $24.00 - $29.00 per hour

Work Location: In person