Billing Coordinator

About the Role:

The Billing Coordinator plays a critical role in ensuring the accuracy and timeliness of billing processes within the construction industry. This position is responsible for managing electronic billing systems to facilitate seamless invoicing and payment collection from clients and subcontractors. The role requires close collaboration with project managers, accounting teams, and clients to verify billing details and resolve discrepancies efficiently. By maintaining organized billing records and monitoring outstanding accounts, the Billing Coordinator supports the financial health and cash flow of the organization. Ultimately, this position contributes to the smooth financial operations that enable successful project completion and client satisfaction.

Minimum Qualifications:

• Proven experience with electronic billing systems, preferably within the construction industry.
• Strong understanding of billing processes, invoicing, and accounts receivable management.
• Proficiency in Microsoft Office Suite, especially Excel, and billing software relevant to construction.
• Excellent organizational skills and attention to detail.
• Effective communication skills to interact with internal teams and external clients.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3-5 years of experience with construction project management software and ERP systems.
• Knowledge of construction contracts and billing terms.
• Familiarity with regulatory compliance related to construction billing and payments.
• Ability to analyze financial data and generate billing reports.

Responsibilities:

• Manage and process electronic billing for construction projects, ensuring accuracy and compliance with contract terms.
• Coordinate with project managers and accounting staff to gather necessary documentation and verify billing information.
• Monitor accounts receivable and follow up on outstanding invoices to ensure timely payments.
• Maintain detailed and organized billing records and reports for internal and external audits.
• Resolve billing discrepancies and respond to client inquiries related to invoices and payments.
• Assist in the implementation and improvement of electronic billing systems and procedures.
• Collaborate with subcontractors and vendors to confirm billing details and payment schedules.

Skills:

The required skill of electronic billing is utilized daily to accurately generate and submit invoices through digital platforms, ensuring timely payment cycles. Strong organizational and communication skills enable the Billing Coordinator to coordinate effectively with project teams and clients, resolving any billing issues promptly. Proficiency in software tools supports the management of billing data and the preparation of detailed reports for financial tracking. Preferred skills such as knowledge of construction contracts and ERP systems enhance the ability to interpret billing terms and integrate billing processes with broader project management workflows. Together, these skills ensure the Billing Coordinator can maintain efficient billing operations that support the company’s financial stability and client relationships.