Billing Coordinator

Title: Billing Coordinator

Industry: Entertainment

Location: New York, NY

Duration: 9 months

Responsibilities

• Manage billing trackers, financial documentation, vendor onboarding, and invoice processing for 30+ vendors and 50+ monthly invoices totaling $20M+.
• Coordinate with Accounts Payable, Procure to Pay, FP&A, Sourcing, Legal, Media Strategy, and marketing teams to ensure accurate billing and timely payments.
• Investigate and resolve billing discrepancies, payment issues, onboarding requests, and vendor inquiries.
• Coordinate monthly estimated-spend reporting and expense forecasting with Finance and marketing stakeholders.
• Identify process improvements, maintain compliance with billing and payment procedures, and use vendor-management platforms to track contracts and onboarding progress.

Requirements

• 1–2 years of experience in invoice processing, billing, Accounts Payable, or collections.
• Bachelor’s degree in Finance, Accounting, Business Administration, Marketing, or a related field.
• Proficiency with Google Workspace or Microsoft Office, including advanced Excel or Google Sheets skills such as VLOOKUP, pivot tables, and formulas.
• Experience analyzing large spreadsheets, reconciling platform reports, and validating media expenses and payment information.
• Strong organizational, communication, problem-solving, prioritization, and follow-through skills; experience with SAP or Oracle Fusion and enterprise cross-functional collaboration is preferred.

Skills

• Invoice Processing
• Billing Operations
• Accounts Payable
• Vendor Onboarding
• Invoice Reconciliation
• Expense Forecasting
• Advanced Excel
• Google Sheets
• Oracle Fusion
• Cross-Functional Collaboration

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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