Billing Coordinator

Billing Coordinator

As a member of the team, your job will be important for safeguarding our revenues. Your ability to communicate makes a difference for customer relationships. The goal is to ensure the company charges its customers appropriately and collects payments in a timely manner.

Job Responsibilities:

• Reconcile vendor bills in ERP and ensure all POs are reviewed prior to invoicing.
• Compile and process information such as prices, discounts, shipping rates etc.
• Ensure customers are billed correctly for services offered.
• Issue invoices and distribute them electronically to client or client's procurement system.
• Communicate with customers to answer any questions on invoices.
• Generate credit memos as needed and distribute them electronically.
• Create detailed consolidated invoice reports when executing monthly customer invoice consolidation and related receivables adjustments.
• Apply Credit/Store Card payments to client accounts.
• Keep accurate, organized records.
• Other duties as assigned.

Qualifications:

• High School diploma or equivalent required; Associate’s degree in Accounting, Finance, or Business preferred.
• 2+ years of billing, invoicing, accounts receivable, or order management systems experience.
• Experience using ERP, inventory management, or order management system.
• Experience in commonsku is a plus, but not required.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.

Required Skills:

• Advanced Microsoft Excel skills, including: VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, Data Validation.
• Proficiency in QuickBooks Online (QBO).
• Familiarity with Microsoft Outlook and Teams.
• Ability to speak, write and read the English language effectively.

Be a LEADER every day
At Leaderpromos we love coming to work every day, and we have strong beliefs in how we show up to work together. When you join Leaderpromos this is the commitment you make back to the organization. We are proud of what we do for our clients, and we are proud of how we do it—the culture we have built with each other. We are an inclusive, certified woman-owned business, focused on the individual growth and success of all team members. If you share a belief in these core values, then you should be a Leader too.

We Lead with Confidence. We lead with Innovation, creativity, open-mindedness, and commitment.
We Embrace Change and Grow. We believe diversity, inclusion, always learning, continual self-improvement, and being flexible makes us all better people.
We know that Attitude is Everything. We know that being positive and passionate will lead to a high-level teamwork and accountability.
We Believe in Doing the Right Thing. We promise to be respectful, operate with integrity and awareness.
We are Eager to Serve. We believe in customer excellence, consistency, and executing and delivering results that matter!
We are Resilient. We take pride in our work, our community, and caring. Doing our part to make this world a better place.

PHYSICAL REQUIREMENTS:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, and to verbally communicate to exchange information. The noise level in the work environment is usually quiet in office settings and moderate to loud in other situations, with both constant and sudden loud noises possible.

Leaderpromos is an equal employment opportunity employer. We welcome everyone regardless of their race, color, religion, sex, sexual orientation, gender expression, national origin, age, disability, veteran status, or genetics. We provide an inclusive, open, and diverse work environment.