Billing Coordinator

The firm

We are seeking a detail-oriented and highly organized Billing Coordinator who is responsible for coordinating and executing attorney billing, ensuring accurate invoicing, resolving billing issues, and managing inventory.

Responsibilities/Duties

• Provide billing materials to attorneys for fee updates and invoicing, ensure accuracy, billing on schedule and in compliance with firm’s billing arrangement.
• Review pre-bill and edit bills / time entries in response to attorneys’ and client’s requirements, ensure accurate billing, adhere to client-specific requirements and in compliance with tax requirements.
• Effectively interact and communicate with attorneys and clients providing accurate information and timely responses to inquiry and completion of assignments
• Attend Partner meetings to review unbilled matter comments and receivables
• Coordinate with attorneys to ensure timely billing. Assist with obtaining info for collection projections when required.
• Submit invoices electronically and assist in resolving issues arise.
• Monitor payment status for client-paid vendor invoices, process on account applications and write offs as per firm’s policy.
• Maintain billing documentation filing on system, ensure accuracy and adequate approvals for all discounts and write-offs.
• Assist with special projects / provide back-up assistance as needed.

Required Skills

• Required
• Strong attention to detail and highly organized.
• Ability to prioritize, plan and multi-task work activities.
• Ability to work with strict time constraints and meet deadlines.
• Ability to effectively communicate information.
• Pleasant, professional, proactive and organized.
• Strong team player with excellent communication.
• Flexibility to adapt to different work situations and work varied hours as needed.
• Proficiency in MS Office Suite, particularly in Excel and Word.
• Knowledge of 3E billing system or comparable system is preferred.
• 3 to 4 years of billing experience in a law firm is preferred.

Required Education

• Bachelor’s degree in Accounting