Billing Coordinator

About Renegade
Renegade Communications has been delivering creative, results-driven work for clients for more than 35 years. Our success comes from talented people who bring their expertise, humor and a can-do attitude to every project. We work hard, we play hard, and we reward our team accordingly.

The Role
We’re looking for a Billing Coordinator who understands how a marketing agency makes money. You know how billable hours move from a timesheet onto an invoice, how a Statement of Work becomes a budget, and why the books need to be current every day, not at month-end. You’re quick, you work with urgency, and you get real satisfaction from a clean, detailed report.

You’ll work closely with our Account Leads, Chief Relations Officer and CEO to ensure that every hour worked is billed, every payment received is matched and every number is accurate.

What You’ll Do

Billing

• Set up new clients and jobs in Workamajig
• Assign billable hours and expenses to the right jobs and turn them into accurate invoices
• Review open jobs to make sure nothing billable is left behind
• Meet monthly with Account Leads to compare what’s been billed against each contract and SOW
• Recommend improvements to how we bill

Payments and Reconciliation

• Apply incoming payments and make deposits accurately and on time
• Reconcile payments against each client’s Statement of Work and flag variances right away
• Follow up weekly on open Accounts Receivable and escalate slow-paying accounts

Daily Revenue and Expense Tracking

• Keep revenue and expense records current every day
• Review General Ledger coding for accuracy
• Support Work in Progress (WIP) and deferred revenue reviews at month-end

Reporting

• Produce daily, weekly and monthly reports on billings, AR aging, cash and job profitability
• Prepare billing and cash KPIs for leadership meetings
• Act as the go-to person for Account Leads with billing questions or issues

What You Bring

• 2–4 years of billing or accounts receivable experience, ideally in a marketing, advertising or creative agency
• Solid understanding of time-based billing, retainers, SOWs and job costing
• Strong Excel skills (pivot tables, lookups, building reports from raw data)
• Workamajig experience is a strong plus; other agency systems (Advantage, Deltek, Function Point) are also welcome
• Exceptional accuracy and a habit of catching what others miss
• The urgency to close things out today, not next week
• Clear, confident communication with account teams and leadership
• Associate’s or Bachelor’s degree in Accounting, Finance or a related field preferred

Benefits

• Paid time off that starts accruing on day one
• 8 paid holidays
• Medical, dental and vision coverage
• Disability insurance
• 401(k) with 1.5% match
• Easy access to I-83, free parking and the Light Rail right across the street

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Work Location: In person