Billing Coordinator

Company Description Paul White Company provides complete flooring and countertop solutions for residential and commercial clients. Residential customers can choose from a wide range of tile, hardwood, vinyl, linoleum, carpet, bamboo, and cork flooring, along with full kitchen design and installation services, including cabinet finishes and stone countertops. The company also delivers end-to-end commercial flooring services, including floor demolition, surface preparation, moisture mitigation, and flooring for diverse commercial environments. Team members collaborate across design, installation, and project coordination to deliver high-quality results tailored to each customer’s needs.

Role Description The Billing Coordinator is a full-time, on-site role based in the Portland, Maine. This role is responsible for preparing, reviewing, and issuing invoices for commercial projects, ensuring accuracy and timeliness in all billing activities. Daily tasks include verifying project details, applying appropriate pricing and terms, updating billing systems, reconciling discrepancies, and coordinating with project managers and accounting staff. The Billing Coordinator will respond to billing inquiries from customers and internal teams, help resolve issues, and support month-end closing processes and reporting. This role also contributes to improving billing workflows and maintaining organized documentation to support efficient financial operations.

Qualifications

• Demonstrated proficiency in billing operations, including Billing Process, Invoicing, and Billing Systems.
• Strong Analytical Skills to review project data, identify discrepancies, and ensure accurate financial records.
• Effective Communication skills to interact clearly with customers, project managers, and internal teams.
• Experience with accounting or ERP software, and solid knowledge of basic accounting principles.
• High level of attention to detail, organizational skills, and ability to manage multiple billing deadlines.
• Previous experience in billing, finance, or administrative coordination; experience in construction, flooring, or related industries is beneficial.
• Ability to work on-site in the Portland, Maine Office and collaborate in a team-oriented environment.
• Associate’s or bachelor’s degree in business, accounting, finance, or related field preferred, or equivalent relevant experience.