Billing Coordinator

Project Coordinator – Construction Accounting & Billing

Complete Property Services, LLC (CPS)
Job Type: Full-time
Location: Tampa, FL

About CPS

Complete Property Services, LLC (CPS) is a Tampa-based general contractor specializing in interior and exterior hotel renovations. We are seeking a detail-oriented Project Coordinator with construction accounting experience to support project financial administration and our commitment to “Excellence at Every Level.”

Position Overview

The Project Coordinator supports accounts payable, accounts receivable, owner billing, and subcontractor payment applications. This position works closely with accounting and project teams to maintain accurate financial records and coordinate information between Sage and Procore.

Construction accounting experience and hands-on knowledge of Sage and Procore financial workflows are priorities for this role.

Key Responsibilities

Accounts Payable & Subcontractor Billing

• Collect and review subcontractor payment applications and vendor invoices for completeness and accuracy.
• Verify billing against subcontracts, purchase orders, approved changes, and prior payments.
• Route invoices and payment applications for approval and follow up on outstanding items.
• Track required billing documentation, including lien waivers and other payment requirements.
• Coordinate corrections to billing discrepancies with subcontractors, vendors, accounting, and project teams.
• Monitor invoice and payment status and respond to related inquiries.

Accounts Receivable & Owner Billing

• Assist with preparing and submitting owner payment applications and supporting documentation.
• Track billing deadlines, approvals, outstanding balances, and payment status.
• Follow up with project teams and owner representatives on missing information and outstanding payments.
• Help reconcile current billing, previous billings, retainage, and approved change orders.
• Maintain organized billing records and financial tracking reports.

Sage, Procore & Financial Reporting

• Support financial data entry, reconciliation, and established integration workflows between Sage and Procore.
• Verify project numbers, vendor records, cost codes, commitments, and billing information across systems.
• Monitor synchronization issues and coordinate corrections with accounting, project teams, and system support.
• Help prevent duplicate entries and resolve discrepancies between systems.
• Maintain approval workflows and prepare reports showing pending invoices, billing status, and outstanding approvals.
• Assist with financial closeout and reconciliation of project records.

Qualifications

• Experience in construction accounting, project accounting, or construction financial administration.
• Hands-on experience with AP, AR, owner billing, and subcontractor payment applications.
• Working knowledge of Sage and Procore financial tools; experience supporting integration between the systems strongly preferred.
• Understanding of construction cost codes, commitments, change orders, retainage, and lien waivers.
• Strong Microsoft Excel and reconciliation skills.
• Excellent attention to detail, organization, and follow-through.
• Ability to communicate professionally with project teams, subcontractors, vendors, and clients.
• Bilingual English/Spanish skills are a plus.

Compensation

Compensation will be based on relevant experience and qualifications.

How to Apply

Submit your résumé through Indeed. Please identify the Sage products you have used and describe your experience with Procore financial tools, construction billing, and accounting system integration.

Pay: $60,400.00 - $70,700.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person