Billing Executive

Job Summary

We are looking for a detail-oriented and accurate Billing Executive to manage purchase bill and invoice verification. The candidate will be responsible for checking vendor invoices against Purchase Orders (PO), Delivery Challans/GRNs, maintaining billing records, and coordinating with the Purchase and Accounts Departments for timely payment processing.

Job Description

• Check and verify all purchase bills/invoices received by the Purchase Department.
• Match vendor invoices with the respective Purchase Orders (POs).
• Verify Item, Quantity, Rate, Discount, GST, Total Amount, and other invoice details.
• Perform PO vs. Invoice vs. Delivery Challan/GRN reconciliation.
• Identify and report any discrepancies in quantity, rate, item, or amount to the Purchase Team.
• Perform basic verification of GSTIN, Invoice Number, Invoice Date, and GST calculations.
• Identify duplicate, incorrect, or incomplete invoices.
• Maintain proper records and filing of all vendor bills and supporting documents.
• Forward approved and verified bills to the Accounts Department for payment processing.
• Prepare and maintain MIS/reports for pending, on-hold, rejected, and approved bills.
• Maintain daily and weekly purchase billing data in Excel.
• Coordinate effectively between the Purchase and Accounts Departments for bill processing and clarification of discrepancies.
• Ensure accurate and timely completion of billing-related documentation.

Desired Candidate Profile

• Good working knowledge of MS Excel, including tables, filters, sorting, and basic formulas.
• Basic understanding of Purchase Bills and GST Invoices.
• Good understanding of Purchase Orders (PO), GRN, and Delivery Challans.
• Strong attention to detail with excellent numerical and calculation accuracy.
• Good coordination and communication skills.
• Ability to identify discrepancies and follow up with the concerned team for resolution.
• Knowledge of ERP / SAP / BUSY / Purchase Management Software will be preferred.

Experience

• 2–4 years of relevant experience in Purchase Billing, Invoice Verification, or Purchase Accounts.

• Ability to maintain systematic records and handle multiple bills efficiently.

• Education: - Any Graduate

• Salary: - 30,000 to 50,000 (Depends on Your Current Salary)

• Job Timing: - 10 AM to 7:00 PM

• Week Off: - Sunday

• Interview & Job Location: - Second Floor, Rameshwar Crystal Bungalows & Complex, Near Sri Satya Sai Heart Hospital Sarkhej Dholka Higway, Kasindra Ahmedabad, Gujarat 382210