Billing Executive

Below is the JD :

Job Summary We are seeking a highly organized and detail-oriented Billing & Reconciliation Executive with 2+ years of experience in billing operations, invoicing, and financial reconciliation within a product-based organization. The ideal candidate should have hands-on expertise in Tally Prime/Tally ERP, Microsoft Excel, and customer billing processes, with the ability to create accurate invoices against Purchase Orders (POs), reconcile customer accounts, and coordinate effectively with enterprise clients and internal stakeholders.

Key Responsibilities

• Create and process customer invoices against approved Purchase Orders (POs), contracts, Statements of Work (SOWs), and subscription renewals.
• Verify PO details, pricing, taxes, and commercial terms before invoice generation.
• Manage recurring, milestone-based, and one-time billing for products and professional services.
• Perform customer account reconciliations by matching invoices, receipts, credit notes, and outstanding balances.
• Identify and resolve billing discrepancies in coordination with Sales, Customer Success, Finance, and clients.
• Maintain accurate billing records and accounting entries in Tally Prime/Tally ERP.
• Prepare billing, revenue, outstanding receivables, and reconciliation reports using advanced Microsoft Excel.
• Coordinate with enterprise customers for invoice submission, payment follow-ups, reconciliation statements, and billing-related queries.
• Support Accounts Receivable (AR) activities by tracking overdue payments and sharing account statements.
• Ensure compliance with GST regulations, company policies, and audit requirements.
• Assist in month-end and year-end financial closing by providing accurate billing and reconciliation data.
• Continuously improve billing accuracy and process efficiency through automation and standardization where applicable.

Required Skills & Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.
• 5+ years of experience in Billing, Invoicing, and Reconciliation.
• Strong working knowledge of Tally Prime/Tally ERP.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IF functions, data validation, and reporting.
• Experience in creating invoices against Purchase Orders (POs) and customer contracts.
• Good understanding of GST invoicing, Accounts Receivable, and reconciliation processes.
• Excellent analytical skills with strong attention to detail.
• Strong communication and interpersonal skills with experience interacting directly with enterprise clients.
• Ability to manage multiple priorities and meet strict billing timelines.