Billing Executive

Job Summary

A Billing Executive is responsible for managing the end-to-end billing process of an organization - from invoice generation and payment tracking to resolving discrepancies and ensuring compliance with financial policies. This role requires a detail-oriented professional with strong numerical and communication skills.

Key Responsibilities

Billing & Invoicing

• Prepare, issue, and manage accurate invoices to clients/customers in a timely manner

• Verify billing data and ensure invoices reflect correct amounts, terms, and details

• Ensure electronic and physical delivery of invoices as required

  Accounts Receivable & Collections

• Track and follow up on outstanding payments and overdue accounts

• Coordinate with clients to resolve billing disputes and discrepancies

• Reconcile accounts receivable ledgers and maintain accurate financial records

  Record Keeping & Documentation

• Maintain up-to-date and accurate billing records and client accounts

• Archive invoices, receipts, and correspondence for audit and compliance purposes

  Reporting & Analysis

• Generate weekly/monthly billing reports and share with the finance/management team

• Identify trends in billing errors or delays and suggest process improvements

  Compliance & Coordination

• Ensure billing practices are compliant with company policies and applicable regulations

• Liaise with internal teams (sales, operations, finance) to resolve billing-related issues

• Stay updated on changes in billing procedures, tax regulations, and pricing structures

  Customer Communication

• Respond promptly to client inquiries related to invoices and payments

• Provide excellent customer service to maintain strong client relationships

  Required Qualifications

• Bachelors degree in Commerce, Finance, Accounting, or a related field

• 1-3 years of experience in billing, accounts receivable, or a similar finance role

• Proficiency in billing software (e.g., SAP, Tally, QuickBooks, or similar ERP systems)

• Strong working knowledge of MS Excel and Office Suite

• Familiarity with GST, TDS, and other applicable tax regulations (for India-based roles)

  Key Skills

• Attention to detail and high degree of accuracy

• Strong numerical and analytical ability

• Excellent written and verbal communication

• Time management and ability to meet deadlines

• Organizational and multitasking skills

• Knowledge of accounting principles and billing processes

  Preferred Qualifications

• Experience with ERP systems (SAP, Oracle, or similar)

• Prior experience in a corporate or shared services environment

• Knowledge of procurement and vendor billing processes

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.