Billing Executive

Job Summary

We are looking for a detail-oriented and responsible Billing Executive to manage day-to-day billing activities, invoice preparation, documentation, and coordination with internal teams and customers. The candidate should have good knowledge of billing processes, basic accounting principles, and MS Excel.

Key Responsibilities

• Prepare and process customer invoices accurately and on time.
• Verify sales orders, delivery documents, purchase orders, and supporting documents before billing.
• Ensure correct pricing, discounts, taxes, GST, and other applicable charges in invoices.
• Maintain proper records of invoices, credit notes, debit notes, and related documents.
• Coordinate with Sales, Operations, Stores, and Accounts teams for billing-related requirements.
• Follow up for missing documents or billing discrepancies.
• Handle invoice corrections, cancellations, and re-issuance as required.
• Maintain daily/monthly billing reports and MIS.
• Assist in reconciliation of invoices with customer statements and accounting records.
• Support the Accounts team in GST and other billing-related documentation.
• Ensure timely submission of invoices to customers through email/portal as applicable.
• Maintain confidentiality and accuracy of financial information.
• Perform other billing and accounts-related duties assigned by the reporting manager.

Required Skills

• Good knowledge of MS Excel and MS Office.
• Basic understanding of GST, TDS, and invoicing procedures.
• Knowledge of accounting software/ERP such as Tally, SAP, or other billing software is preferred.
• Good numerical and analytical skills.
• Strong attention to detail.
• Good communication and coordination skills.
• Ability to work under deadlines and handle multiple invoices.
• Good record-keeping and documentation skills.

Qualification

• B.Com / M.Com / BBA / equivalent qualification preferred.
• 1–3 years of relevant experience in Billing, Accounts, Finance, or Invoicing.

Preferred Candidate Profile

• Should be accurate and organized.
• Should have a proactive approach to resolving billing discrepancies.
• Should be comfortable working with large volumes of invoices and data.
• Prior experience in FMCG, Distribution, Retail, or a similar industry will be an advantage.

Key Performance Indicators (KPIs)

• Accuracy of invoices.
• Timely completion of billing.
• Reduction in billing errors and discrepancies.
• Timely submission of invoices.
• Proper maintenance of billing records and reports.
• Effective coordination with internal teams and customers.

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person