Billing Executive

1. Invoice Booking

• Prepare and book invoices accurately in Tally/ERP after verifying Work Orders, quantities, rates, taxes, and supporting documents.
• Ensure proper GST, HSN/SAC, customer ledger, and accounting classification.
• Maintain complete invoice records and supporting documentation.

2. Billing Query Resolution

• Handle and resolve billing queries, discrepancies, and invoice rejections raised by clients.
• Coordinate with Accounts, Sales, Project, Stores, and Dispatch teams for required clarification and documents.
• Ensure timely closure and proper documentation of billing issues.

3. Work Order Reconciliation

• Reconcile Work Orders/Purchase Orders with invoices raised, quantities, rates, and billed values.
• Maintain Work Order-wise billing and reconciliation records.

4. New Client Billing Process

• Coordinate with new clients to understand their billing procedure, documentation requirements, approval process, and submission timelines.
• Establish and document the client-specific billing process in coordination with internal departments.
• Ensure the first invoice is prepared and submitted correctly as per client requirements.

5. External Kick-off Meetings

• Attend client/external kick-off meetings to understand billing milestones, commercial terms, documentation, and invoice submission requirements.
• Record billing-related requirements and action points discussed during the meeting.
• Communicate the agreed billing process to the concerned internal teams.

6. Invoice Submission & Tracking

• Submit invoices with complete supporting documents through the required client portal, email, or other approved methods.
• Track invoice acknowledgement, approval, rejection, and payment status.
• Follow up with clients and internal teams for pending invoices and documentation.

7. Reporting & Reconciliation

• Prepare billing, pending invoice, and Work Order reconciliation reports as required.
• Reconcile billing records with Tally/ERP and client records.
• Provide accurate billing information and reports to the reporting manager.

8. Compliance & Internal Control

• Ensure billing is carried out as per approved Work Orders, Company SOPs, and applicable statutory requirements.
• Maintain proper documentation and audit trails for all invoices.
• Ensure accuracy, confidentiality, and timely completion of assigned billing activities.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person