Billing Executive

Job Description – Billing Executive

Job Title: Billing Executive
Department: Accounts / Billing
Reports To: Store Incharge/ Business Manager
Location: Satna, MP
Employment Type: Full-Time
Experience: 1–3 years

Job Summary

We are looking for a detail-oriented and responsible Billing Executive to manage day-to-day billing activities, invoice generation, documentation, and coordination with customers and internal departments. The candidate will be responsible for ensuring accurate and timely billing while maintaining proper records and supporting the accounts team.

Key Responsibilities

• Prepare and generate customer invoices accurately and on time.
• Verify billing details against sales orders, purchase orders, delivery challans, and other relevant documents.
• Ensure correct product/service descriptions, quantities, rates, discounts, taxes, and totals on invoices.
• Enter billing transactions accurately into ERP/accounting software.
• Verify customer details, GSTIN, billing address, shipping address, and payment terms.
• Coordinate with Sales, Stores, Dispatch, Accounts, and other departments for billing-related requirements.
• Maintain proper records of invoices, credit notes, debit notes, and supporting documents.
• Track pending billing and resolve discrepancies promptly.
• Assist in reconciliation of invoices with customer statements and accounts records.
• Coordinate with customers regarding invoice-related queries and corrections.
• Ensure timely submission/sharing of invoices with customers.
• Support the Accounts team in GST and other statutory documentation as required.
• Maintain confidentiality and accuracy of financial and customer information.
• Prepare daily, weekly, and monthly billing reports as required by management.
• Ensure compliance with company billing procedures and internal controls.

Key Performance Indicators (KPIs)

• Billing Accuracy
• Timely Invoice Generation
• Reduction in Billing Errors
• Invoice Submission Turnaround Time
• Customer Query Resolution
• Documentation Accuracy
• Billing Reconciliation Accuracy
• Pending Billing Clearance

Required Qualifications

• Graduate in Commerce (B.Com) or a related field.
• 1–3 years of experience in billing, invoicing, accounts, or commercial operations.
• Good knowledge of GST, invoicing, and basic accounting principles.
• Working knowledge of MS Excel and accounting/ERP software.
• Knowledge of Tally/ERP systems will be preferred.

Required Skills

• Strong attention to detail and accuracy.
• Good knowledge of billing and invoice processing.
• Basic understanding of GST and taxation.
• Good MS Excel and computer skills.
• Strong documentation and record-keeping abilities.
• Good communication and coordination skills.
• Ability to manage multiple billing activities and meet deadlines.
• Problem-solving and reconciliation skills.
• Honest, disciplined, and responsible approach.

Preferred Experience

Candidates with experience in industrial, manufacturing, trading, distribution, or commercial organizations will be preferred.

Candidate Profile

The ideal candidate should be accurate, organized, process-oriented, and proficient in billing and documentation, with the ability to coordinate effectively with customers and internal departments while ensuring timely and error-free invoicing.

Job Type: Full-time

Pay: ₹10,000.00 - ₹17,000.00 per month

Experience:

• total work: 1 year (Preferred)
• Store management: 1 year (Preferred)

Work Location: In person