Billing Executive (Contractual)

Role & responsibilities

• Generate customer invoices against approved sales orders, dispatch documents, and delivery instructions.
• Ensure accuracy of product codes, quantities, prices, discounts, customer details, GSTIN, HSN codes, and applicable tax rates.
• Verify pricing, credit terms, and approved commercial conditions before invoice generation.
• Ensure timely billing for stock transfers, inter-branch transactions, exports, and other applicable business transactions.
• Generate credit notes, debit notes, and revised invoices as per approved procedures.
• Coordinate with Sales, Warehouse, Logistics, and Customer Service teams for order verification, dispatch documentation, and billing requirements.
• Ensure billing is completed in accordance with approved dispatch and delivery processes.
• Resolve invoice discrepancies, pricing mismatches, and customer billing queries in coordination with relevant stakeholders.
• Ensure timely processing of invoices to avoid dispatch delays and customer inconvenience.
• Reconcile billing records with sales orders, dispatch details, and applicable transaction reports.
• Prepare daily billing reports, pending billing statements, and exception reports as required.
• Track and resolve pending invoices, cancelled invoices, and billing discrepancies.
• Support month-end and year-end financial closing activities by ensuring timely completion of billing transactions.

Preferred candidate profile

• Graduate in Commerce, Accounting, Finance, or a related discipline.
• 25 years of relevant experience in sales billing, invoicing, or finance operations, preferably in manufacturing, distribution, or FMCG.
• Working knowledge of GST, HSN codes, e-invoicing, and e-way bills.
• Hands-on experience with ERP systems such as SAP, Oracle, or equivalent business applications.
• Good working knowledge of MS Excel and billing reports.