Billing Specialist

The Billing Specialist I reports directly to the Accounting Manager and is responsible for supporting accounts receivable and accounts payable functions. This role requires attention to detail, strong communication skills, and the ability to build effective relationships with clients, vendors, and internal teams.

RESPONSIBILITIES: Detailed daily responsibilities may include, but are not limited to:

• Perform administrative tasks including answering inbound calls for accounting and the entire office
• Assist accounts payable and/or accounts receivable to receive, process, and reconcile vendor/client/bank/third party payment statements.
• Monitor, work and provide status proof of delivery report and/or do not pay report.
• Utilize Accounting software to enter, track and process all vendor/client invoices.
• Respond to client and vendor inquiries in a timely manner
• Process vendor and client payments
• Set up vendors/clients who wish to receive ACH payment.
• Communicate with appropriate Accounting manager regarding invoice or payment discrepancies in a timely manner
• Responsible for monitoring and maintaining assigned accounts in RPS and the accounting system
• Accountable for reducing delinquency for assigned accounts
• Assist with account reconciliation
• Prepare and make bank deposits
• Assist with audits.
• Assist with claim offsets.
• Participate in and assist with peer training.
• Document and maintain instruction/how-to guides.
• Ad-hoc assistance when needed or requested

CORE COMPETENCIES

• Strict attention to detail
• Demonstrates the ability to work independently in a fast-paced environment while exhibiting flexibility to adapt to the company’s needs
• Responds and acts with a sense of urgency and utilizes critical thinking to problem solve.
• Commits to corporate goals and objectives
• Ability to resolve conflict
• Effective verbal and non-verbal communication skills
• Ability to prioritize tasks

EXPERIENCE:

• 1-3 years general accounting experience
• 1-3 years of experience working with accounts receivable or accounts payable
• Proficient knowledge of accountancy and data entry
• Superb mathematical skills; experience with MS Office suite, Excel a plus
• Strong customer service/client relationship management experience
• High school diploma or GED equivalency; bachelor’s degree preferred.

WORKING CONDITIONS

· PHYSICAL DEMANDS: Minimal physical effort, including sitting, standing, walking, and occasional light lifting. Work is primarily indoors in an office or hybrid setting, with frequent use of computers and phones. Reasonable accommodations may be made for individuals with disabilities.

· MENTAL DEMANDS: Ability to prioritize multiple duties, adapt quickly to changing needs, and function effectively under high-volume, client-facing conditions with minimal supervision.

Job Type: Full-time

Pay: $40,623.75 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounts payable: 1 year (Preferred)

Ability to Commute:

• Carmel, IN 46280 (Required)

Ability to Relocate:

• Carmel, IN 46280: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Carmel, IN 46280