Billing Specialist

The Billing Specialist is responsible for the accurate preparation, submission, tracking, and reconciliation of invoices, reimbursement requests, and financial reports related to government contracts, grants, and other funding sources. This position ensures compliance with federal, state, local, and private grant requirements while maintaining accurate financial records and supporting organizational revenue cycle processes.

Essential Duties and Responsibilities

• Prepare and submit timely and accurate invoices, reimbursement requests, and financial reports for government grants, contracts, and nonprofit funding sources.
• Review expenditures and supporting documentation to ensure costs are allowable, allocable, and compliant with grant requirements.
• Monitor grant budgets and funding availability to ensure expenditures remain within approved limits.
• Track receivables and follow up on outstanding payments from funding agencies and grantors.
• Collaborate with program managers, finance staff, and funding agencies to resolve billing discrepancies and reporting issues.
• Maintain grant billing schedules and reporting calendars to ensure timely submissions.
• Assist with grant audits, monitoring reviews, and financial compliance activities.
• Prepare financial documentation and supporting schedules for internal and external auditors.
• Maintain organized records of grant agreements, billing submissions, payment histories, and supporting documentation.
• Research and interpret grant regulations, contract provisions, and billing requirements.
• Support month-end and year-end financial closing activities related to grants and contracts.
• Generate financial reports and analyses for management as requested.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.

Experience

• Minimum of 2 years of experience in grant billing, governmental accounting, nonprofit finance, or related accounting functions.
• Experience with federal, state, or local government funding sources preferred.
• Experience preparing reimbursement requests and financial reports for grants and contracts.
• Strong understanding of grant management principles and financial compliance requirements.
• Knowledge of federal grant regulations and funding requirements.
• Proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage multiple deadlines and prioritize competing tasks.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications

• Experience with nonprofit accounting and government reimbursement programs.
• Knowledge of Uniform Guidance (2 CFR Part 200) and grant compliance standards.
• Advanced Excel skills including pivot tables, formulas, and financial reporting.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person