Billing Specialist

Job Overview

We are seeking a detail-oriented and organized Billing Specialist to oversee the firm’s day-to-day billing operations. This role is responsible for managing the full client billing cycle, ensuring invoices are prepared accurately and delivered timely, maintaining billing records, and serving as the primary point of contact for attorney and client billing inquiries. Experience with legal billing is preferred, but candidates with strong billing experience in a professional services environment are encouraged to apply.

Key Responsibilities

• Manage the full billing cycle, including pre-bill preparation, revisions, invoice generation, and distribution.
• Review attorney and paralegal time entries and expenses to ensure accuracy and completeness.
• Coordinate with attorneys and management regarding billing edits, special billing arrangements, and client requirements.
• Prepare and submit electronic invoices through client e-billing platforms when required.
• Monitor compliance with client billing guidelines and outside counsel requirements.
• Process billing adjustments, write-downs, and corrections as approved by firm management.
• Respond to client and attorney billing inquiries in a professional and timely manner.
• Maintain accurate client and matter billing information within the firm’s practice management systems.
• Generate regular billing reports for firm leadership.
• Identify opportunities to improve billing efficiency and accuracy.
• Maintain the confidentiality of all financial and client information.

Qualifications

• 2-5 years of billing, accounting, or finance experience.
• Legal billing experience preferred.
• Experience with billing, accounting, or practice management software.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience working in a law firm or other professional services environment.
• Familiarity with trust accounting, electronic billing systems, and client billing guidelines.
• Knowledge of legal billing software such as Clio or similar platforms.

Work Environment

This position works closely with attorneys, paralegals, and firm leadership to ensure the firm’s billing processes operate efficiently and accurately. The ideal candidate is self-motivated, dependable, and comfortable working independently while managing the firm’s billing function.

Equal Employment Opportunity Statement

The Firm is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person