Billing Specialist (Subrogation)

Cozen O'Connor is seeking a Billing Specialist to join the firm's Finance Department, supporting the Subrogation practice. The ideal candidate will be responsible for managing a high-volume billing workload, ensuring the accurate and timely preparation, submission, and follow-up of invoices while supporting attorneys, clients, and internal stakeholders throughout the billing process.

This position requires strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment.

P lease note this is a hybrid work opportunity based in Philadelphia, requiring three days in the office and two days working remotely. This position reports directly to the Manager, Finance Insurance Operations. Responsibilities

• Generate, review, and distribute prebills in accordance with attorney and client requirements
• Process subrogation cost invoices and on-demand client invoices accurately and timely
• Prepare billing adjustments, including cost corrections and occasional time and narrative edits
• Review and redact supporting documentation when required for client submissions
• Finalize and process client invoices in accordance with established billing procedures
• Review client billing guidelines, matter setup requirements, and budgeting information through various client portals and websites
• Submit electronic invoices through approved eBilling platforms utilizing Bill Blast
• Distribute invoices via email through Bill Blast and other approved methods
• Monitor eBilling transmissions, resolve submission errors, and perform necessary follow-up to ensure successful invoice delivery
• Maintain current information regarding attorney billing preferences, billing schedules, matter status, and client-specific requirements
• Perform daily matter maintenance and bill group updates within Aderant Expert
• Communicate professionally with attorneys, paralegals, clients, and administrative staff to resolve billing issues and answer inquiries
• Assist with special projects, reporting requests, and other billing-related duties as assigned

Qualifications

• Ability to manage fluctuating workloads while maintaining accuracy and meeting deadlines
• Strong prioritization and time-management skills
• Proficiency in Microsoft Office Suite, including Excel and Word
• Experience with Aderant Expert preferred
• Bill Blast experience is a plus
• Knowledge of eBilling platforms and electronic invoice submission processes preferred
• Understanding of law firm billing practices, client billing guidelines, and legal invoice requirements preferred
• Strong written and verbal communication skills
• Demonstrated ability to work independently and exercise sound judgment
• Highly organized, detail-oriented, dependable, and self-motivated
• Ability to multitask effectively in a fast-paced, deadline-driven environment
• Strong interpersonal skills with a commitment to providing exceptional internal and external customer service
• Professional and courteous communication skills when interacting with clients, attorneys, paralegals, and staff
• High school diploma or GED required; Associates or Bachelors degree preferred
• Previous law firm, insurance, subrogation, or professional services billing experience preferred

The salary range for this role is $60,000 - $70,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.