Billing Staff

Here is a comprehensive job description for a Billing Clerk specifically tailored for a Security Agency environment:

Job Description: Billing Clerk (Security Agency)Job Summary

The Billing Clerk for Security Operations is responsible for managing the billing cycle for all client detachments and security service accounts. This role ensures that security guards' daily time records (DTRs), guard deployment sheets, post assignments, overtime, and client contract rates are accurately verified and billed. The position directly bridges operations, HR/payroll, and finance to ensure precise invoice generation and timely client payments.

Key Responsibilities & Accountabilities1. Security Deployment & Billing Verification

• Review and cross-reference daily time records (DTRs), post duty logs, and shift schedules submitted by Area Managers, Operations Officers, and Detachment Commanders against client contract terms.
• Calculate standard billing hours, approved overtime (OT), night differential, holiday pay adjustments, and extra guard detail charges.
• Verify billing parameters for replacement guards (relievers) and temporary post deployments.

2. Invoicing & Client Attachment Preparation

• Generate and issue accurate monthly/bi-monthly billing statements and official invoices for all client security accounts.
• Prepare complete and standardized client billing attachments, including:
• Consolidated Guard Attendance & Shift Breakdown Summaries
• Certified Daily Time Records (DTRs)
• SSS, PhilHealth, and Pag-IBIG Proof of Contribution Attachments (as required by client contracts)
• Signed Post Assignment Sheets and Incident/Event Billing Summaries
• Resolve invoice discrepancies by coordinating directly with Client Security Directors, Facility Managers, and Property Administrators.

3. Accounts Receivable & Collections Coordination

• Track outstanding client accounts and maintain the Security Billing & Collection Ledger.
• Follow up promptly with client accounting desks regarding pending billing approvals, billing verification queries, and payment releases.
• Generate monthly accounts receivable aging reports for Executive Management and Operations Leads.

4. Operational & Compliance Record Keeping

• Maintain organized digital and physical files of client security service agreements (SSAs), billing rates, and special billing addendums.
• Coordinate with the HR and Payroll teams to ensure billing hours align with guard payroll records to eliminate billing-versus-payroll discrepancies.
• Assist in internal compliance audits and client-requested billing data collections.

Qualifications & Requirements

• Education: College degree or Associate degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 1–3 years of billing or accounting experience, preferably within a Security Agency, Manpower Agency, or Outsource Staffing company.
• Technical Skills:
• Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, SUMIFS) for processing multi-detachment attendance data.
• Familiarity with billing software, timekeeping systems, or security agency management systems.

Pay: Php17,000.00 - Php19,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Promotion to permanent employee

Work Location: In person