Board Assistant

• ASAP COMMENCEMENT - 6 month Appointment
• Employment Type: Temporary Part-time 0.8 FTE (4 days per week)
• Model: Hybrid (50% Office, 50% WFH)

About the Opportunity

Working closely with our Chief Executive Officer and Board of Directors, and reporting to the General Counsel and Company Secretary, you will be responsible for:

Key Responsibilities

The Board Assistant is accountable for:

• Manage end-to-end Board and Committee meeting cycles, including complex diary management, meeting scheduling, room and video conferencing arrangements, and agenda development
• Work closely with senior stakeholders to coordinate, review and quality assure Board and Committee papers, ensuring materials are accurate, complete and distributed through Diligent within required timeframes
• Attend Board and Committee meetings, prepare clear and accurate minutes, and maintain records of resolutions and action items through Diligent
• Manage statutory registers, governance records and relevant ACNC information, supporting compliance with applicable governance and regulatory requirements
• Coordinate the onboarding of incoming Board members and provide ongoing support to facilitate their engagement with Board activities and processes
• Partner with Executive General Managers, Board Directors and other senior leaders to coordinate the preparation and delivery of internal Committee activities
• Provide specialist support on established Board governance processes, protocols, documentation standards and meeting requirements

Why Work for Catholic Schools Parramatta Diocese (CSPD)

There are so many great things that Catholic Schools Parramatta Diocese has to offer! As a valued employee, you can benefit from up to 25% off school fees for your children enrolled in our schools. But that's not all, we offer:

• Hybrid working arrangement
• Salary packaging for eligible employees
• Fitness Passport (discounted gym membership and more)
• Flexible work arrangements for eligible employees
• Professional growth and development opportunities
• Cultural leave for Aboriginal & Torres Strait Islander employees
• State-of-the-art facilities

About You

To be successful in this role, you will be an experienced Executive Assistant or senior administration professional who has prior experience in the coordination of Board and executive committee matters. You must also be confident in operating at a senior level and managing sensitive and complex matters.

You will bring:

• 5+ experience supporting Board Directors, executives and senior leaders
• Proficiency in and prior experience with Diligent board management, Google suite, Microsoft Teams and SharePoint
• Exceptional organisational skills with the ability to manage competing priorities and deadlines
• Strong written and verbal communication skills, with the ability to prepare professional materials for senior audiences
• High attention to detail and strong ownership of follow-through
• Excellent judgement, discretion and the ability to handle confidential, privileged and commercially sensitive information
• A proactive, pragmatic and solutions-focused approach
• Experience within not for profit, faith based professional services or a large corporate environment will be highly regarded

How to Apply and Your Application

Applications must include:

• A Resume and Cover Letter addressed to Sonya Roy, General Counsel - Legal, Governance & Risk
• Working with Children Check (Employee) or willing to obtain

If you are currently employed by Catholic Schools Parramatta Diocese, please submit your application via our internal Careers Site on EmployeeConnect. We are excited to support you in the next step of your career.

Early applications are encouraged, as interviews may be conducted prior to the closing date.

Applications Close: Friday, 2nd October 2026

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.