Board Coordinator

MARYLAND TRANSIT ADMINISTRATION

Join the Team That Moves Maryland!

Now Hiring: Board Coordinator (Administrator II) (2587)

(Career Service)

Are you ready to take on a career where your work directly impacts the lives of thousands of Marylanders every day? Do you thrive in fast-paced environments, enjoy solving real-time challenges, and feel motivated by meaningful public service?

If so, the Maryland Transit Administration (MTA) wants you on our team.

The Maryland Transit Administration (MTA) is seeking a highly organized and detail-oriented Board Coordinator provides centralized administrative, operational, and governance support to the Baltimore Core Transit Service Board and the Commuter Services Board. The position manages the full board-meeting lifecycle; maintains official board records; coordinates public notices, accessibility, language access, ethics, and records-retention requirements; prepares executive-level materials and briefings; and tracks decisions, approvals, and follow-up actions. The work supports consistent governance practices while recognizing the distinct statutory responsibilities, operating priorities, and decision calendars of each board. The position exercises independent judgment in organizing work, identifying issues requiring executive attention, and coordinating timely responses across MTA offices and external stakeholders.

The ideal candidate will possess strong organizational and communication skills, sound judgment, and the ability to effectively manage multiple priorities while working with board members, executive leadership, and internal stakeholders.

Essential Duties and Responsibilities:

• Manages Board and Committee Operations: Oversees the full meeting cycle for both boards and their committees, including annual calendars, scheduling, logistics, agendas, meeting materials, minutes, action summaries, and tracking decisions and follow-up items through completion.
• Ensures Governance, Compliance & Accessibility: Coordinates board operations in accordance with applicable open meetings, public notice, records retention, ethics, ADA, Title VI, and MTA requirements; identifies deficiencies and escalates legal or policy matters as appropriate.
• Serves as Executive & Board Liaison: Acts as the central point of coordination among board members, Deputy Administrators, the MTA Administrator, executive leadership, and internal offices; manages briefings, correspondence, competing priorities, deadlines, and cross-functional commitments.
• Coordinates Board Materials & Stakeholder Engagement: Manages the development, review, and routing of budgets, plans, policies, resolutions, presentations, and other board actions while coordinating public comments, accommodations, language services, stakeholder inquiries, board-member onboarding, tours, travel, and related activities.
• Manages Records, Reporting & Process Improvement: Maintains document-control, meeting-management, and action-tracking systems; develops status reports and dashboards; and recommends process and technology improvements to enhance accuracy, timeliness, transparency, and continuity of board operations.

The position supports two independent boards in a large, safety-sensitive, geographically dispersed transit organization. The work requires discretion with confidential and pre-decisional information; strong written communication; accurate preparation of minutes, resolutions, executive briefings, and official records; and sufficient knowledge of public-sector governance, transportation operations, and administrative practices to recognize issues requiring executive, legal, civil-rights, ethics, records, or fiscal review.

Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five (5) years of professional experience in administrative coordination, executive support, board or commission operations, governance support, or a related field. *Two (2) years of experience providing administrative, executive, or governance support to a board, commission, executive leadership team, or similar organizational body.

*Selective Qualification recruitments are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skill, or ability). No substitution is allowed for a selective qualification.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required experience.

Licenses & Certifications

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.