Boarding Operations Administrator

Kincoppal-Rose Bay School of the Sacred Heart, founded in 1882, is a leading Catholic Independent Day and Boarding School located in Sydney's Eastern Suburbs. The School is co-educational ELC-6, and girls only 7-12.

We are now inviting applications for a Boarding Operations Administrator. Be part of the diverse and friendly team of teachers and support staff at our iconic harbourside campus, where you will be engaged to coordinate a diverse range of events, and operational tasks in Boarding.

The role:

• Work during term time only. Monday - Thursday 1:30pm to 7:30pm, and Friday 10:30am - 5:00pm.

• Manage boarding systems, records, databases, permissions, leave processes, and student movement procedures, ensuring compliance, governance, and safeguarding obligations.

• First point of contact for operational matters, and coordinate boarding communications, newsletters, notices, forms, and updates.

• Oversee inventory management and operational resources for the boarding precinct.

• Work with the Boarding Leadership Team to create engaging experiences that strengthen community connection and belonging.

• Coordinate logistics for all events including orientation programs, National Boarding Week, formal dinners, graduation, parent functions, and other community activities.

• Contribute to the boarding environment to ensure they remain safe, welcoming, and fit for purpose.

• Implement procedures that ensure the compliance with the Australian Boarding Schools Association (ABSA) National Boarding Standards and all relevant legislative requirements.

• In the spirit of continuous improvement, identify and project manage key initiatives, ensuring that IT solutions are implemented where applicable, and boarding experience is benefitted.

Ideal candidate:

• Demonstrated experience in a similar role or a senior administrative/operations role
• Proficiency in using productivity tools, office software, and communication platforms.
• Commitment to the objectives, vision, and ethos of Sacred Heart Education
• Exceptional organisational and multitasking skills with the ability to exercise judgement, manage competing priorities and deadlines in a high-volume work environment
• Meticulous attention to detail, ensuring accuracy in all aspects of work
• Confidence in assessing processes and making improvement suggestions
• Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels
• The expertise to handle sensitive information with discretion and confidentiality at all times.

As Sacred Heart Educators, we are:

• Committed to the Sacred Heart Charism
• Optimistic, relational individuals who act with integrity and share our love of learning
• Reflective practitioners who strive for professional excellence

As Sacred Heart Educators, this is our commitment to our students and colleagues within our KRB community.

Amongst other employee benefits, Kincoppal – Rose Bay School offers:

• competitive rates of pay that are above MEA rates
• 17.5% leave loading
• a free staff shuttle service to and from Edgecliff station
• an array of culture-focused well-being and social initiatives e.g. Personal Training, Book Club, complimentary pool and gym access, financial advice, confidential and independent EAP, access to Fitness Passport
• flexibility in hours (subject to timetable)
• a fantastic daily menu of lunches for a nominal fee
• professional learning - an opportunity to tailor your learning to your needs
• an opportunity to discuss and act on your career aspirations
• discounted tuition fees for children of permanent employees
• an opportunity to align your personal and professional values with your workplace
• various salary sacrificing options, including novated leasing

To learn more about life at our School, visit our LinkedIn page and our Website.

Our School is an Equal Opportunity Employer, and we welcome expressions of interest from any suitably qualified candidates, irrespective of your personal background.

To express your interest in this position, please apply as soon as possible but no later than 24 September 2026.

All applications should include an updated CV.

Please note:

• only shortlisted candidates will be contacted
• direct applicants only - no Agency referrals at this time

In accordance with Child Protection legislation all people seeking child-related employment are required to complete a Working with Children Check clearance before employment.