Booking Coordinator

Help families plan the best day of their kid's year.

Characters IO brings beloved storybook and party characters to birthdays and events across Southern California. When a parent reaches out about a party, you are the friendly voice that turns their inquiry into a booked celebration. No cold calling, no selling to strangers. Every person you talk to already wants what we do.

What you'll do

Respond to inquiries by text, email, and phone, and help excited parents pick the perfect character for their event. Send booking links and confirm payments. Keep our CRM organized so every lead gets a fast, personal response and nothing slips through the cracks. Assign performers to booked events and confirm the details with them. Keep the event calendar accurate.

What we're looking for

A warm, upbeat communicator who writes friendly, professional texts and emails. Organized and detail-oriented. Comfortable working across texting, email, phone, and a CRM (we use Pipedrive, and we'll train you). Reliable weekend availability, because weekends are party days and that's when families need us most. Customer service, scheduling, booking, or front-desk experience is a plus.

What you'll get

$23 to $25 per hour. Health insurance. Paid training with a clear, step-by-step playbook, so you'll never be guessing at what to do. A happy niche: your customers are planning birthday parties, not filing complaints. A small, supportive team where your work is visible and appreciated.

Schedule and location

Full-time, in person at our Santa Ana, CA office. Weekend availability is required.

If you love making someone's day and keeping things running smoothly behind the scenes, we would love to meet you.

Pay: $23.00 - $25.00 per hour

Benefits:

• Health insurance

Application Question(s):

• This role requires working weekends. Are you available to work Saturdays and Sundays?

Work Location: In person