Bookkeeper & Accounts Administrator

JOB RESPONSIBILITIES

• Take full responsibility for the day-to-day bookkeeping of Flospitality, serving as the central point of contact for all accounting matters across the international company.
• Manage the complete document flow across the team – collecting, checking and filing receipts, expense claims and company credit card statements, ensuring every transaction is supported by complete, audit-ready records.
• Oversee the purchase ledgers from receipt of invoice to payment, recording supplier bills accurately and preparing payment runs for approval.
• Own the client invoicing process – issuing monthly retainers, commissions and re-billable expenses accurately, on time and in line with local requirements, and proactively following up on outstanding receivables.
• Reconcile bank accounts, company credit cards and petty cash for all entities on a regular basis, including maintaining the cash book and carrying out cash counts.
• Post all transactions, including multi-currency (GBP, USD, BRL, EUR), accurately in the accounting software and keep all ledgers clean and up to date.
• Prepare the monthly bookkeeping for handover to our external accountants acting as their first point of contact and resolving queries promptly.
• Prepare supporting information for the quarterly UK VAT returns
• Coordinate intercompany recharges and reconciliations between the UK, US and Brazilian entities and our offices in Munich and Zurich. Continuously improve internal accounting processes and ensure all financial records are securely filed in line with record-keeping and data protection requirements.

ABOUT YOU

• Proven experience in bookkeeping, controlling or a similar finance role – preferably within an SME, agency or international business, working closely with external accountants.
• Demonstrates a solid understanding of double-entry bookkeeping, purchase and sales ledgers, bank reconciliations and UK VAT.
• Has experience with multi-entity and multi-currency bookkeeping
• Hands-on experience with accounting software and receipt-capture tools.
• Skilled with MS Office and adept at managing time effectively to meet monthly and quarterly deadlines.
• Highly organised, precise and detail-oriented, with a structured and proactive way of working.
• Reliable and discreet when handling confidential financial and employee information.
• Possesses strong verbal and written communication skills and is confident in following up with colleagues and clients for documents and payments in a friendly but persistent manner.
• Adaptable across cultures and time zones, collaborating comfortably with colleagues and accountants in different countries.
• Self-motivated and reliable in working from home, with a desire to collaborate from a central London office and across Flospitality's global teams.
• Experience in hospitality, travel or an international business is an advantage.
• Fluent in professional English (written and spoken), German is an advantage

SALARY AND BENEFITS

• Salary: Upon request
• Location: Central London Office (currently in Oxford Circus)
• Part-time: 20-32 hours
• Hybrid working: Central London office and home-based as required by business needs
• 25 days of holiday plus Bank Holidays.
• Government pension scheme
• Private Health Insurance after 6 months with the company
• Benefits: Private health care, Gym membership allowance