Bookkeeper & Administrative Assistant

Overview

We are seeking a detail-oriented and organised Bookkeeper & Administrative Assistant to join our team. This role offers an excellent opportunity for someone with a strong background in accounting and administrative support to contribute to the smooth operation of our organisation. The successful candidate will be responsible for managing financial records, supporting administrative tasks, and ensuring accurate data entry using recognised accounting software and ensuring day-to-day office operations run smoothly.

Duties

• Maintain accurate financial records using Xero or similar accounting software.
• Process accounts payable and receivable, including invoices, supplier payments and credit control.
• Reconcile bank accounts, credit cards and petty cash regularly.
• Support VAT returns, HMRC compliance and month-end tasks, including journals and accruals.
• Track expenses, reimbursements, credit card usage and monthly/quarterly inventory.
• Maintain organised digital financial records and liaise with accountants, auditors and tax advisors as required.
• Provide general administrative support to leadership and cross-functional teams.
• Prepare documents, presentations, spreadsheets and internal records.
• Maintain office supplies, equipment, company files, contracts and shared-drive records.
• Support onboarding, including documentation, system access and induction scheduling.
• Track utility contracts and company policies.
• Assist with ad hoc tasks as required.

Requirements

• Proven experience with accounting software such as QuickBooks, Sage, or Xero is essential
• Strong understanding of bookkeeping principles and accounts payable processes
• Excellent organizational skills with high attention to detail
• Ability to prepare basic financial reports and interpret data.
• Proficiency in MS Office Suite, particularly Excel and Word and cloud based tools
• Ability to prioritize tasks effectively in a fast-paced environment by switching between finance and general admin tasks
• Previous experience in an administrative support role is preferred but not essential
• Strong communication skills, both written and verbal
• Willingness to support wider team
• Ability to work independently whilst also being a team player

Experience and Qualifications

• 2–4 years’ bookkeeping experience, in-house or practice.
• Administrative or office support experience.
• AAT Level 2–3 preferred but not essential; relevant degree advantageous.
• Small business or fast-paced environment experience beneficial.

Hours and Location

• Full Time
• On-site, with the possibility of working from home on Fridays.
• Occasional flexibility required during month-end or peak periods.

This role offers an engaging environment where your organisational skills and accounting expertise will be valued. We welcome applications from candidates eager to develop their career within a supportive organisation committed to professional growth.

Pay: £26,000.00-£30,000.00 per year

Benefits:

• Casual dress
• Company pension
• Sick pay
• Work from home

Ability to commute/relocate:

• Hendon NW4: reliably commute or plan to relocate before starting work (required)

Experience:

• Bookkeeping: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person