Bookkeeper & Administrative Coordinator

Bookkeeper & Administrative Coordinator

Company: Texas Aircraft Parts Brokers
Location: Cleburne Regional Airport (KCPT) – Cleburne, Texas
Job Type: Full-time, on-site
Schedule: Monday–Friday, 8:00 AM–4:30 PM

About the Position

Texas Aircraft Parts Brokers purchases and parts out Hawker business jets and supplies serviceable aircraft parts and components to operators and repair stations worldwide. We maintain an inventory of more than 8,000 parts at Cleburne Regional Airport, just south of Fort Worth.

We are seeking an organized, experienced Bookkeeper & Administrative Coordinator to manage our day-to-day bookkeeping in QuickBooks Online and provide administrative support to our sales team as needed.

Bookkeeping is the primary focus of this position, including maintaining accurate financial records, managing customer billing, and preparing reports for ownership. You will work closely with the Managing Partner, Sales Director, and other team members to support order documentation, returns, and shipment coordination.

Responsibilities:

Accounting & Bookkeeping

• Manage day-to-day bookkeeping and maintain accurate, current records in QuickBooks Online.
• Review, categorize, and match bank and credit card transactions; complete regular account reconciliations.
• Create and send customer invoices, apply payments, monitor accounts receivable, and follow up on outstanding balances.
• Manage accounts payable, including entering vendor bills, verifying supporting documentation, and processing approved payments.
• Record expenses, reimbursements, and credits, and resolve customer and vendor billing discrepancies.
• Complete month-end bookkeeping procedures and prepare financial and operational reports for ownership, including profit and loss statements, balance sheets, and accounts payable and accounts receivable aging reports.
• Maintain sales and commission tracking spreadsheets and organized supporting records for the company CPA.

Administrative Support

• Support sales team by reviewing customer purchase orders and maintaining accurate parts records, packing slips, and related documentation.
• Coordinate shipping documentation and monitor shipments through delivery, following up on delays or discrepancies.
• Track returns, exchanges, and core returns, including related paperwork and account adjustments.
• Prepare purchase orders and follow up with vendors on outstanding orders.
• Assist the sales team with customer inquiries, parts quotes, and order follow-up as needed.
• Perform other related bookkeeping and administrative duties as assigned.

Qualifications

• At least 2 years of hands-on bookkeeping experience, including independent responsibility for accounts payable, accounts receivable, bank and credit card reconciliations, and month-end bookkeeping.
• Demonstrated proficiency in QuickBooks Online, including transaction matching, account reconciliations, and financial reporting.
• Ability to maintain accurate books independently, investigate discrepancies, and communicate issues requiring management or CPA review.
• Working knowledge of Excel or Google Sheets.
• Strong attention to detail, clear communication, and dependable follow-through.
• Ability to work closely with other team members while managing recurring bookkeeping deadlines.
• Ability to reliably commute to Cleburne for an on-site position.

Experience in a small business, parts distribution, or order administration is a plus. Aviation experience is helpful but not required.

Benefits

• Paid holidays
• Paid time off (PTO)
• Health insurance
• Consistent weekday schedule
• Close collaboration with ownership and a small team

Work Environment

This position is primarily office-based, with occasional time in the warehouse and hangar to support orders and shipping. These areas may involve exposure to seasonal heat and cold. Occasional lifting of parts up to 50 pounds may be required, with equipment or assistance as appropriate.

Pay: $25.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Experience:

• QuickBooks: 2 years (Required)

Ability to Commute:

• Cleburne, TX 76033 (Required)

Work Location: In person