Bookkeeper & Financial Controller

Industry: Automotive

Employment Type: Full-Time

Location: Remote

About us

the company is a growing U.S.-based automotive wholesale company specializing in purchasing, reconditioning, and selling vehicles through major automotive auctions and dealer networks.

We are seeking a highly organized, detail-oriented Bookkeeper & Financial Controller to oversee our financial records, reporting, payroll verification, and internal financial controls.

Key Responsibilities

1. Bookkeeping & Financial Reporting

• Maintain accurate and up-to-date accounting records.
• Record and reconcile bank transactions, supplier payments, expenses, and revenues.
• Prepare monthly Profit & Loss (Income Statement), Balance Sheet, and Cash Flow reports.
• Track accounts payable and accounts receivable.
• Reconcile floorplan financing balances, interest, and related fees.
• Track vehicle acquisition costs, transportation, repairs, auction fees, and profitability per vehicle.

2. Payroll Verification & Employee Hours Audit

• Collect and verify employee timesheets and attendance records.
• Cross-check reported working hours against schedules, attendance evidence, and work completed.
• Investigate discrepancies before submitting payroll for approval.

3. Financial Controls & Expense Auditing

• Review invoices and payment requests before approval.
• Verify supplier charges, transportation costs, repair expenses, and other operational payments.
• Identify duplicate payments, unauthorized expenses, discrepancies, or suspicious transactions.
• Establish and maintain internal financial controls to reduce errors, fraud, and financial leakage.

4. Financial Analysis & Management Reporting

• Prepare weekly cash flow reports and forecasts.
• Monitor business expenses and identify cost-saving opportunities.
• Analyze vehicle profitability, operating margins, and financial performance.
• Provide management with clear financial dashboards and reports.
• Assist with month-end closing and preparation of accounting records for tax filings.

Requirements

• Minimum 3 years of experience in bookkeeping, accounting, or financial control.
• Experience preparing Balance Sheets, Income Statements, and Cash Flow Statements.
• Advanced Excel or Google Sheets skills.
• Experience with QuickBooks Online or similar accounting software.
• Experience with payroll verification, reconciliations, and internal controls.
• Excellent attention to detail and strong analytical skills.
• Strong written and spoken English.

Preferred Qualifications

• Previous experience with U.S. automotive dealerships, wholesale operations, or inventory-based businesses.
• Familiarity with vehicle inventory accounting and floorplan financing.
• Experience managing financial records for businesses with high transaction volumes.
• Experience detecting billing discrepancies and implementing financial controls.

What We're Looking For

• We need someone who does more than enter transactions. The ideal candidate takes ownership of financial accuracy, proactively investigates inconsistencies, and ensures every expense and payroll payment is verified before management approval.