Bookkeeper and Payroll Administrator

Experience

Job Overview

We are an accountancy practice seeking an experienced Bookkeeper and Payroll Administrator to join our team. You will manage bookkeeping and payroll for a varied portfolio of clients, maintain accurate financial records and communicate directly with clients to ensure deadlines are met.

A minimum of two years’ practical bookkeeping experience using either Xero or QuickBooks is essential.

Key Responsibilities

Bookkeeping

• Manage day to day bookkeeping for sole traders, partnerships and limited companies using Xero, QuickBooks and Sage, as applicable.
• Process sales and purchase invoices, receipts and payments, ensuring the correct accounting and VAT treatment.
• Reconcile bank accounts, credit cards and loan accounts, investigating and resolving discrepancies.
• Review sales and purchase ledgers, identify outstanding balances and resolve queries.
• Liaise with clients to obtain missing information and resolve bookkeeping queries.

Payroll

• Process weekly and monthly payrolls for a portfolio of clients, primarily using Moneysoft.
• Maintain employee records and process starters, leavers and changes to salaries and working hours.
• Prepare P45s, P60s and complete payroll year end procedures.

Client Service and Administration

• Maintain professional communication with clients and respond promptly to queries.
• Manage your workload to meet bookkeeping, VAT and payroll deadlines.
• Keep clear records of work completed and information outstanding.
• Identify issues and refer complex matters to the practice manager.
• Handle client financial information and employee records confidentially.

Essential Skills and Experience

• At least two years’ practical bookkeeping experience using either Xero or QuickBooks.
• Experience processing payroll and an understanding of PAYE, National Insurance and workplace pensions.
• A sound understanding of double entry bookkeeping, bank reconciliations and VAT.
• Good Microsoft Excel skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple clients and competing deadlines.
• Confident written and verbal communication skills.
• Ability to work independently and as part of a team.

Desirable Skills and Experience

• Previous experience working in an accountancy practice.
• Experience using Moneysoft Payroll Manager and/or Sage.
• Experience using both Xero and QuickBooks.
• AAT, ICB or payroll qualifications, or equivalent practical experience.
• Experience preparing CIS returns and subcontractor statements.
• Experience assisting with management accounts and year-end accounts preparation.

How to Apply

Send your CV with a brief summary of your relevant bookkeeping and payroll experience. Include details of the software you have used and the length of your experience with Xero or QuickBooks.

Pay: £10.85-£13.00 per hour

Expected hours: 20.0 – 37.5 per week

Experience:

• Xero or QuickBooks: 2 years (preferred)
• Bookkeeping: 2 years (preferred)

Work Location: In person